We are looking for an experienced, professional and personable Front of House / Receptionist to be the first point of contact for our clients and visitors. This is a varied role at the heart of a small, friendly law firm, combining reception and telephony duties with office and facilities support. You will play a key part in creating a warm, polished first impression of the firm and in keeping the office running smoothly day to day.
Key Responsibilities
Reception & Client Care
* Greet clients, visitors and guests warmly and professionally, ensuring a positive first impression of the firm
* Answer, screen and direct incoming telephone calls promptly and courteously
* Manage meeting room bookings, ensuring rooms are set up and tidied for client meetings
* Offer refreshments to clients and visitors and manage catering for meetings where required
* Handle incoming and outgoing post, deliveries and couriers
Office & Facilities
* Ensure the kitchen is fully stocked with coffee pods, water, milk and other refreshment supplies
* Monitor and replenish stationery and general office supplies
* Liaise with suppliers and contractors for office facilities matters (cleaning, maintenance, equipment)
* Keep reception, kitchen and communal areas clean, tidy and presentable at all times
* Support health & safety and general housekeeping standards across the office
Administrative & Case Support
* Accurately log and update client and matter information using the firm's case management system
* Provide general administrative support to fee earners and the wider team as required
* Assist with filing, scanning, photocopying and document management
* Support the onboarding of new clients, including file opening and ID verification processes
* Use initiative to identify and resolve day-to-day issues without needing constant direction
About You
* Previous front of house / reception experience within a law firm or professional services environment is essential
* Experience working front of house for a small firm, comfortable wearing multiple hats
* Confident, competent user of case management systems
* Calm, professional and well presented, with a genuine passion for delivering excellent client service
* Able to build rapport and communicate effectively with people at all levels, from clients and visitors to partners and support staff
* Comfortable dealing with a wide range of personalities with tact, discretion and diplomacy
* Self-motivated with strong initiative; able to prioritise and manage a varied workload with minimal supervision
* Excellent verbal and written communication skills
* Strong organisational skills and close attention to detail
* Several years' solid, relevant experience in a similar role
What We Offer
The opportunity to join a well-established, close-knit firm in the heart of St Albans, where you will be valued as a key member of the team and the face of the firm to every client who walks through the door.
- Competitive salary of £24,000 – £27,000, dependent on experience
- Friendly, supportive small-firm environment
- Pension scheme
- 22 days' holiday allowance (plus bank holidays)
- On-site parking
- Early finish at 4.30pm on Fridays
Salary description
£24000.00 - £27000.00 per year