Payroll Coordinator

Are you a detail-driven Payroll Coordinator looking to Join our dynamic hospitality team as a Payroll Coordinator where you'll not only ensure people are paid accurately and on time but also play a key role in supporting the wider HR and finance function.

Position Purpose

The Payroll Coordinator is responsible for ensuring the accurate, timely, and compliant delivery of end-to-end payroll for a high-volume UK workforce. This role focuses on maintaining payroll integrity, statutory compliance, and high-quality reporting while overseeing payroll controls, resolving complex queries, and supporting continuous system improvements.

Key Responsibilities & Duties

End-to-End Payroll Delivery
Execute accurate and timely end-to-end payroll processing
Manage the full employee payroll lifecycle, including starters, leavers, and contractual variations.
Calculate and process all statutory payments (including SSP, SMP, SPP) and holiday pay in strict accordance with UK legislation.
Process BACS payments and maintain robust payroll controls, validation procedures, and audit checks.

Data Integration & Systems Management
Download, validate, and reconcile data from the automated time and attendance (T&A) system against final payroll outputs.
Administer and maintain employee records within core enterprise HR and payroll databases.
Investigate and resolve payroll discrepancies, system errors, and escalated employee queries.

Reporting, Compliance & Analysis
Produce comprehensive payroll, labour cost, pension, National Insurance, bonus, and commission reporting.
Partner with HR and Finance teams to deliver ad-hoc data analysis and management information (MI).
Guarantee strict adherence to GDPR, data confidentiality protocols, and statutory payroll regulations.
Support internal and external payroll compliance and audit requirements.

Process Improvement
Proactively identify opportunities for process enhancement, automation, and efficiency gains.
Support the implementation of system workflows and automation tools.

Candidate Profile & Qualifications

Experience & Technical Skills
High-Volume Payroll: Proven track record of managing end-to-end payroll data
Systems Competency: Strong proficiency in standard mainstream UK payroll software and mid-to-large-tier Enterprise Resource Planning (ERP) HR platforms.
Advanced Excel: Advanced data manipulation capabilities, including VLOOKUP/XLOOKUP, pivot tables, data cleansing, and exception reporting.
Desirable Assets: Prior experience working with automated time & attendance software and workflow automation tools (e.g., Power Automate) is highly advantageous.
Core Competencies & Attributes
Exceptional attention to detail with an uncompromising commitment to accuracy.
Strong organizational and time-management skills; capable of hitting rigid deadlines in a fast-paced environment.
Excellent communication skills, with a proven ability to translate complex financial or payroll data for non-finance stakeholders.
High level of professional integrity, discretion, and problem-solving capability.

Employment Terms & Benefits

Work Arrangement: 100% In-person
Perks: Free on-site parking, casual dress environment, and corporate/store discounts.

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INDPAY

The Portfolio Group are acting on behalf of our client in recruiting for this position