Element is hiring for two EMEAA Payroll Administrators to support payroll operations across multiple European countries, including Belgium, Czech Republic, France, Germany, Italy, and Spain.
The successful candidates will play a critical role in ensuring accurate and timely payroll processing through our Deel platform, whilst building strong relationships with HR, Legal, Finance, and IT to ensure seamless end-to-end payroll delivery.
This is a fantastic opportunity for an experienced payroll professional who enjoys working in a fast-paced international environment, managing multiple country payrolls, and driving continuous improvement within payroll processes.
Our new colleagues will be based from our beautiful new office in Edinburgh Park on a hybrid basis 3 days per week, where we enjoy state of the art facilities including state-of-the-art facilities including collaboration spaces, huddle rooms, open-concept layout, and abundant natural light.
Core Responsibilities:
Payroll Operations
- Coordinate the end-to-end payroll process for assigned EMEAA countries through our Deel platform
- Ensure payroll inputs, including new hires, terminations, salary changes, bonuses, commissions, and statutory leave payments, are submitted accurately and within payroll deadlines
- Review payroll reports and pre-payroll calculations to identify and resolve discrepancies before payroll approval
- Validate payroll outputs against supporting documentation and approved compensation changes.
- Support monthly payroll sign-off processes in partnership with Payroll Management and Finance teams
- Payment management – oversee all regular and ad-hoc payroll payments, ensuring correct funding, approvals, and reconciliation
- Process & System Optimisation – analyse and enhance payroll processes, controls and system workflows including monitoring vendor performance and help to drive governance
Employee Lifecycle Administration
Process payroll-related employee changes, including:
- New starters, Leavers, Salary amendments, Job changes, Benefits updates, Statutory absences
- Ensure employee records within Deel remain accurate, complete, and compliant
Compliance & Governance
- Support compliance with local payroll legislation, tax regulations, social security requirements, and labour laws across Belgium, Czech Republic, France, Germany, Italy, and Spain
- Maintain payroll controls and audit documentation in accordance with company policies
- Assist with payroll audits and internal control reviews
- Escalate compliance risks or payroll irregularities promptly
Skills & Qualifications:
- Previous payroll administration / payroll coordination experience within a multinational environment
- Payroll expertise across multiple EMEAA countries including Belgium, Czech Republic, France, Germany, Italy, and / or Spain
- Strong understanding of payroll principles, statutory deductions, and employee lifecycle processes
- Experience working with payroll systems and HRIS platforms
- Proficiency in Microsoft Excel, including lookups, pivot tables, and data analysis
Personal Attributes
- Highly organised and methodical
- Strong analytical and problem-solving skills
- Customer-focused mindset
- Excellent attention to detail and high levels of accuracy
- Strong organisational skills with the ability to manage multiple payroll deadlines simultaneously
- Ability to work independently while collaborating effectively with global teams
- Adaptable and comfortable working within a changing international environment