Purchasing Administrator

The Purchasing team at B. Hepworth plays a vital role in keeping our production lines moving, our customers supported, and our supply chain running smoothly. We are now seeking a Part‑Time Purchasing Administrator to provide reliable, accurate administrative support across ordering, supplier communication, stock control, and documentation. This role is ideal for someone who enjoys structured work, takes pride in accuracy, and thrives in a fast‑paced engineering environment.

JOB FUNCTIONS

* Provide day-to-day administrative support to the Purchasing team

* Raise and track purchase orders for office and shop floor requirements

* Liaise with suppliers and internal teams to ensure timely deliveries

* Monitor orders, update delivery information, and proactively highlight any issues or concerns

* Help resolve delivery and invoice queries with Warehouse and Accounts teams

* Track stock trends and support reporting on shortages, spend, and supplier performance

* Assist with weekly and monthly supplier KPI reporting

DUTIES INCLUDE:

* Provide admin support to the purchasing team

* Raise and progress purchase orders from purchase requisitions for office and shop floor requirements

* Support warehouse team by resolving delivery issues

* Support accounts team by resolving any invoice queries

* Compile reports on stock shortages, overdue orders and spend level

* Identify production shortages from system reports

* Progressing orders directly with suppliers to ensure delivery on time and in line with production requirements

* Update delivery information on system, and report areas of concern to purchasing manager and senior production teams

* Monitor and report increases or decreases in stock demand

* Generate weekly and monthly reports on supplier KPIs for the purchasing manager

* Communicate with key suppliers on delivery, quality of goods, or invoice issues

* Identify any improvements to the purchasing function and report to buyers/purchasing manager

* Report production issues to key production team members and purchasing team.

SKILLS/EXPERTISE:

* Well organized, confident working with data and reports

* Strong written and verbal communication skills, comfortable working with internal teams and suppliers

* Advanced Excel skills

* Ability to manage multiple priorities and meet deadlines

DESIRABLE:

* Experience in purchasing, procurement, or similar administrative role

* Working knowledge of SAP

* Understanding of purchasing and supply chain processes

* Knowledge of quality processes and procedures