Responsibilities:
* Coordinate and manage the flow of project documentation between clients, external consultants, vendors, and internal departments.
* Process and distribute project information in a timely manner, including meeting minutes, technical documents, requests for information (RFIs), submittals, reports, and review comments, in accordance with project-specific procedures.
* Ensure established document control standards and approval processes are followed throughout the project lifecycle.
* Receive, track, and maintain project documentation using document management systems, including maintaining databases, logs, transmittals, and reporting records.
* Prepare and respond to routine correspondence related to project documentation and coordination activities.
* Attend virtual project meetings as required and prepare and distribute meeting minutes and action items.
* Support team members in locating, organising, and maintaining electronic records and project information.
* Maintain project document distribution systems and schedules in accordance with client, project, departmental, and supplier requirements, updating processes where necessary to ensure timely approvals and communication.
* Monitor project deadlines and milestones, communicating key dates to relevant stakeholders and maintaining internal tracking schedules.
* Provide general administrative and coordination support to the project team.
* No travel is expected or required for this position.
Requirements:
* Knowledge of document control processes and electronic document management systems is preferred (experience with platforms such as Aconex is advantageous).
* Associate degree or equivalent qualification required; two or more years of document control or project coordination experience preferred.
* Proficiency with Microsoft Office applications and the ability to prepare and format professional project documentation.
* Strong interpersonal skills with the ability to build positive working relationships across multidisciplinary teams and levels of management.
* Flexible and adaptable, with the ability to meet changing priorities and deadlines.
* Excellent written and verbal communication skills, combined with strong customer service and organisational abilities.
* Proven ability to manage multiple tasks, prioritise competing deadlines, and follow through on commitments.
* Ability to work collaboratively and effectively within a team environment.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted
Salary description
£35000.00 - £42000.00 per year