Executive Assistant

Executive Assistant
Bury St Edmunds
Permanent
£30,000 - £35,000 per annum DOE
 
We are recruiting for an experienced Executive Assistant on behalf of our client, a well-established and growing business. This is a pivotal role providing high-level support to senior leadership, ensuring the smooth running of daily operations while helping to improve organisation, communication, and overall efficiency across the business. The successful candidate will be a proactive, highly organised professional who thrives in a fast-paced environment and can confidently manage multiple priorities with discretion and professionalism.
 
Responsibilities:

Provide comprehensive executive support to senior leadership, managing priorities and ensuring effective day-to-day operations.
Coordinate meetings, prepare agendas, monitor actions, and ensure timely follow-up on key business initiatives.
Develop and maintain effective administrative systems, processes, and routines to improve organisation and efficiency.
Manage confidential documentation, correspondence, reports, and business records with the highest level of discretion.
Arrange domestic and international travel, including accommodation, transport, itineraries, and associated logistics.
Process and reconcile expenses accurately and efficiently.
Liaise with external suppliers, contractors, and service providers, ensuring high standards of service delivery.
Coordinate facilities-related activities, including maintenance schedules, supplier management, and contract administration.
Support clear communication across leadership teams and assist with tracking business priorities and deadlines.
Identify opportunities to simplify or improve how work is planned, communicated, and followed through.
Handle sensitive situations with professionalism, sound judgement, and emotional intelligence  
Key Requirements:

Proven experience as an Executive Assistant, Senior PA, or similar role supporting senior executives or leadership teams.
Exceptional organisational skills with the ability to manage multiple priorities effectively.
Strong communication skills, both written and verbal.
Highly professional, discreet, and trustworthy when handling confidential information.
Proactive approach with the confidence to work independently and anticipate business needs.
Experience implementing or improving administrative processes and ways of working.
Strong diary management, travel coordination, and expense administration experience.
Comfortable liaising with external suppliers and coordinating service providers.
Proficient in Microsoft 365 and other digital business systems.
Experience within a manufacturing, engineering, technical, owner-managed, or SME environment would be advantageous.
Calm, adaptable, solutions-focused, and able to work effectively in a changing business environment.  
Please apply today with your current CV or call our office for more information on (phone number removed)