ROLE
CUSTOMER LIAISON - LAUNDRY ADMINISTRATOR
DESCRIPTION
As an administrator, you will be responsible for helping the smooth running of the business by ensuring filing and documentation is kept up to date. Duties may include using specialist computer software and understanding the requirements of the business you are working in. You will also be required to be customer-facing - via email, phone, or greeting visitors.
The Customer Liaison part of the role is responsible for delivering exceptional customer service. The role ensures customer expectations are met or exceeded through effective communication, issue resolution, performance monitoring and continuous improvement.
RESPONSIBILITIES
Preparing, organising and storing information in paper and digital form
Dealing with queries on the phone and by email
Managing diaries, scheduling meetings and booking rooms
Arranging post and deliveries
Taking minutes at meetings
Typing up letters and reports
Updating computer records using Spreadsheets or databases
Printing and photocopying
Ordering office supplies
Maintaining office systems
Liaising with staff in other departments, e.g. finance, HR
Working in an office.
Liaise with customers to identify and discuss the linen contract.
Take ownership and manage customers’ expectations.
Provide an end-to-end service for the customer.
Identify and implement solutions to resolve any issues that may result in a dissatisfied customer.
Ensure own compliance with Quality procedures.
Organise and chair regular monthly meetings where KPI’s and all issues are discussed.
Deal with queries from the customer and ensure questions are directed to the correct place for resolution.
Escalate situations early to General Manager to assist in managing operational risk.
Relay information to other internal stakeholders in incident situations
Ensure own compliance with contingency plan procedures during incidents.
Send satisfaction survey to customer through the agreed communication channel to understand if they are fully satisfied with the work that has been completed.
Identify service failures and feedback to improve customer satisfaction process Key measures & targets:
Encourage customer participation in sustainability initiatives where appropriate, such as reusable packaging, recycling programmes and environmental reporting.
REQUIREMENTS
* Be thorough and pay attention to detail.
* Able to work well with others.
* Able to work on your own.
* Sensitivity and understanding
* Flexible and open to change
* Customer service skills
* Able to use a computer and the main software packages competently.
* Demonstrate excellent problem analysis and problem-solving skills.
* Demonstrate the ability to remain calm, tolerant and professional in a stressful and demanding environment
* Ability to deal with disappointed customers
* Excellent communication skills both written and verbal
* Numerate / able to produce statistics and business reports for internal and external use
* Self-confident with high level of personal impact
Salary description
£30000.00 - £32000.00 per year