Role Purpose
Provide confidential, proactive, and professional support to senior executives, enabling them to operate effectively and efficiently.
Ensure the smooth day-to-day running of executive offices through high-quality administrative, operational, and project support.
Key Responsibilities
Provide comprehensive administrative support to senior executives and their leadership teams.
Manage complex diaries, scheduling, and prioritisation of appointments and meetings.
Act as a key point of contact for internal and external stakeholders.
Handle correspondence, drafting responses including thank-you letters, acknowledgements, and other communications.
Prepare, format, and distribute high-quality, accessible documents and meeting papers.
Ensure meeting documentation is submitted in line with governance requirements and deadlines.
Manage sensitive and confidential information with discretion and professionalism.
Coordinate travel, accommodation, and meeting arrangements.
Organise and support meetings, including agenda preparation, minute taking, and tracking actions.
Anticipate executive requirements and ensure briefing materials are prepared in advance of meetings.
Monitor deadlines and provide timely reminders on key activities and deliverables.
Provide financial administration support, including processing purchase orders, approvals, and expenses.
Conduct research and gather information to support strategic initiatives and projects.
Assist with the coordination and delivery of ad hoc projects and business activities.
Collaborate with colleagues and provide cover for other Personal Assistants when required.
Key Skills & Experience
Previous experience supporting senior executives or leadership teams.
Excellent organisational and time-management skills.
Strong written and verbal communication abilities.
High level of discretion and experience handling confidential information.
Ability to manage multiple priorities and work to tight deadlines.
Proficient in Microsoft Office and digital collaboration tools.
Strong attention to detail and accuracy.
Experience preparing minutes, reports, and professional documentation.Ability to work independently while maintaining strong stakeholder relationships.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Salary description
£16.00 - £16.50 per hour