Office Administrator

Job Description:
Our client is a well-established and growing business based in the Heathrow area, seeking an organised and detail-oriented Accounts Administrator to join their team. This is a varied role supporting the day-to-day accounts, payroll, commercial and administrative functions of the business.
Working closely with the Company Secretary, Commercial Team and Project Managers, you will play a key role in ensuring financial, payroll and operational records are maintained accurately and efficiently.
This opportunity would suit someone with previous accounts, payroll or administration experience who enjoys a varied role and is looking to join a supportive and growing business.
Key Responsibilities
* Input financial and project-related data accurately into company systems.
* Process purchase invoices, supplier statements and general accounts information.
* Assist with maintaining accurate records of labour, materials, plant and subcontractor costs.
* Support payroll administration by ensuring hours worked, overtime, holiday, sickness and allowances are correctly recorded.
* Complete and update weekly operatives' timesheets.
* Liaise with Project Managers to resolve timesheet and payroll queries.
* Match delivery notes, purchase orders and invoices.
* Liaise with suppliers and subcontractors regarding invoice and payment queries.
* Assist with the preparation of weekly and monthly reports.
* Maintain project cost records and ensure costs are allocated correctly.
* Support subcontractor and supplier documentation requirements.
* File, scan, save and upload documents to company systems.
* Assist with onboarding new employees and maintaining personnel records.
* Coordinate training requirements, book courses and maintain the company training matrix.
* Support company accreditations and audit preparation.
* Assist with vehicle fleet administration, including repairs, maintenance scheduling and record keeping.
* Support airside pass applications for operational staff.
* Provide general administrative support to the wider business.
* Maintain confidentiality when handling payroll, employee and financial information.
Requirements
* Previous experience in an Accounts Administrator, Payroll Administrator, Finance Administrator or Office Administrator role.
* Strong organisational skills and attention to detail.
* Good working knowledge of Microsoft Office, particularly Excel.
* Excellent communication skills and the ability to liaise with colleagues, suppliers and subcontractors.
* Ability to manage confidential information professionally.
* Strong time management skills and the ability to prioritise workload effectively.
If you're an organised administrator with accounts experience looking for a varied role within a growing business near Heathrow, we'd like to hear from you