We are looking for a highly organised and proactive Office Coordinator to ensure the smooth day-to-day running of our London Bridge office. This is a busy and varied role where you'll play a key part in creating a welcoming, efficient and well-maintained workplace, while supporting senior stakeholders and helping to deliver an exceptional employee experience.
If you thrive in a fast-paced environment, enjoy building strong relationships, and take pride in keeping everything running seamlessly behind the scenes, we'd love to hear from you.
What You'll Be Doing
As our Office Coordinator, you'll be responsible for the overall management of the office environment, facilities and support services, including:
Office & Facilities Management
- Managing relationships with suppliers, contractors and service providers.
- Coordinating maintenance, repairs and planned preventative maintenance schedules.
- Ensuring high standards of office presentation, cleanliness and workplace amenities.
- Supporting office space planning, seating arrangements and internal moves.
Administration & Operational Support
- Managing the company information inbox and directing enquiries
- Overseeing office and kitchen supplies.
- Processing incoming and outgoing mail, couriers and document distribution.
- Managing meeting room bookings and ensuring rooms are ready for use.
- Answering and directing calls via the main company phone line.
- Conducting office inductions for new starters and managing locker allocation.
Administrative Support
- Supporting the Senior Leadership Team with meeting coordination and logistics, including Board meetings.
- Assisting Directors with scheduling meetings and coordinating attendees.
- Organising travel and accommodation arrangements where required.
- Providing holiday cover for the Group CEO, including diary management, travel coordination and meeting support.
- Supporting the Executive Assistant with the planning and delivery of company social events.
What We're Looking For
We're seeking someone who is:
- Highly organised.
- Able to manage multiple priorities and deadlines effectively.
- A confident communicator with excellent written and verbal skills.
- Experienced in building relationships with stakeholders at all levels.
- Professional, discreet and trustworthy.
- Strong MS Office skills along with knowledge of other basic IT packages
- Experienced in administration, office management/coordination or facilities management (desirable).
Why Join Us?
This is an excellent opportunity to make a real impact on the day-to-day experience of employees and visitors. You'll work closely with our teams and be involved in a wide variety of projects, playing a central role in maintaining a positive and productive workplace environment.
If you are organised and someone who enjoys keeping everything running smoothly, we'd love to hear from you.
Please note that BPSS security clearance including a Disclosure & Barring Service (DBS) check will be required as part of the recruitment process.