AJ Chambers is partnered with a Top 150 National Law Firm recruiting for a Legal Secretary in the Nottingham office.
As a Litigation Secretary you will gain exposure to multiple practice areas, supporting friendly teams as and when required.
The role:
- Provide the teams with typing, secretarial and administrative support.
- Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.
- Assist with digital dictation and administrative support across the company in line with the company’s workflow ethic.
- Transcribe and prepare all correspondence and documents through audiotyping and word processing, using company precedents where appropriate;
- Operate case management system including storing documents electronically – organising and attaching to relevant matters;
- Deal with administrative routines as required to include scanning, faxing, printing, binding and photocopying;
- Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving;
- Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents;
- Meet both internal and external clients’ needs and ensure they are kept advised as necessary’
- Manage incoming and outgoing mail in all mediums i.e. Post, emails and fax transmissions.
- Make appointments, arrange meetings and maintain manager/fee earners diary as required;
- Monitoring compliance and lexcel requirements;
- Conduct company checks and individual aml checks as appropriate;
- Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the company’s standards for client care;
- Assist the operations team when required, including switchboard cover, franking outgoing post, file archiving and hospitality;
- Assist the business support and operations team with routine and ad hoc tasks/projects;
- Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment;
- Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence;
- Ensure the confidentiality of all the company’s and clients’ information;
- Appreciation of legal procedures and company protocols;
- Any other reasonable requests from fee earners and/or managers.
The ideal candidate:
- Minimum of 2 years of experience working as a Legal Secretary, including the use of a digital dictation tool.
- Computer literacy, with strong working knowledge of Microsoft Office.
- A typing speed of at least 65 wpm / 90% accuracy.
- Excellent attention to detail, including spelling and punctuation.
- An ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers.