Role overview
We are looking for an organised and ambitious Administrator to work as part of a team within our Financial Regulation group, initially on a 12-month FTC but with the potential to become a permanent member of the team at the end of that period.
The role is to work Monday to Friday, 9.30 a.m. To 5.30 p.m., in the office and alongside a team of 3 Executive Assistants. As with all client-led industries, a degree of flexibility is required. The role will report to the relevant Practice Support Manager (‘PSM’).
The successful candidate will play a critical role in undertaking routine administrative tasks for various members of the Financial Regulation group. This role is an excellent opportunity for someone who is keen to learn and develop in an administration role, providing exceptional service within a busy and professional environment.
Key responsibilities
The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm.
- Amend and engross correspondence, engagement letters, documents, agendas, reports, presentations, diagrams and spreadsheets.
- Drafting simple emails and creating standard form letters, using house styles and templates.
- Creating and making edits to documents, agendas, reports, presentations, diagrams and spreadsheets.
- Processing expense claims (Chrome River).
- Collecting and distributing internal and external mail.
- Book meeting rooms, restaurants and taxis, and arrange refreshments for internal meetings.
- Maintaining up-to-date knowledge in relation to internal and external policies and procedures.
- Assisting with the organisation of events and hospitality, to include collating RSVPs, arranging restaurants/venues and any necessary equipment, attending events and supporting the preparation and distribution of name badges.
- Attending and contributing to team meetings as required.
- Build strong working relationships with the wider team.
- Building strong and collaborative relationships with wider business services teams and maintaining effective and efficient use of business support services.
- Facilitating knowledge sharing within peer group and wider team and providing team support to cover absences and during times of increased workflow.
- Maintaining a comprehensive knowledge of, and ensuring compliance with, quality standards and the firm’s policies in general.
- Undertaking additional ad hoc duties to support the firm as necessary.
Candidate profile
Candidates for this position must have:
- Minimum of 5 GCSEs at Grade 5/C or above, one of which to be English Language.
- Basic knowledge of Microsoft Office Suite (including Word, Excel and PowerPoint).
- Excellent attention to detail and use of grammar.
- Good typing speed, maintaining accuracy and pride in their work product.
- Good interpersonal and communication skills and the ability to work well within a team/be a strong team-player.
- A solution-focused attitude.
- A collaborative and supportive approach in relation to the business and its initiatives, and a willingness to get to grips with new technology, taking the training opportunities provided by the firm.
- The ability to manage and prioritise a varied workflow, and to remain proactive and flexible at all times.
- The ability to anticipate and identify potential problems and escalate appropriately.
- Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines.
- Professionalism and integrity, displaying high standards of professional ethics.
We are a Disability Confident Committed employer and will offer an interview to applicants with a disability or long-term condition who best meet the minimum or essential criteria for our Business Services roles. If you would like to apply through the Disability Confident 'Offer An Interview' commitment, please apply via our online application form and not via LinkedIn. You are disabled under the Equality Act 2010 if you have a physical or mental impairment that has a ‘substantial’ and ‘long-term’ negative effect on your ability to do normal daily activities. For more information about the Disability Confident scheme, please see the government website here.
We welcome applications irrespective of race, colour, ethnic or national origin, disability, sex, gender identity, sexual orientation, age, religion, belief or marital status.