The successful candidate will provide a proactive, professional, and confidential PA support to the departmental Commissioner and Director, ensuring effective diary and inbox management, efficient coordination of business activities, and high-quality administrative support to enable the delivery of key priorities and objectives.
Key Responsibilities for the Executive Assistant:
* Provide comprehensive administrative and personal assistant support to the Commissioner and Director
* Manage complex and dynamic diaries, prioritising appointments, resolving scheduling conflicts, and ensuring effective use of their time.
* Monitor and manage inboxes, triaging correspondence, drafting routine responses, highlighting urgent matters, and ensuring actions are progressed within agreed timescales.
* Act as a first point of contact for internal and external stakeholders, handling enquiries professionally and escalating issues where appropriate.
* Arrange and coordinate meetings, workshops, and events, including scheduling, venue arrangements, preparation of papers, and circulation of agendas.
* Support the preparation of briefing materials, presentations, reports, and correspondence to a high standard and within deadlines.
* Maintain accurate records, action logs, and filing systems, ensuring information is managed in accordance with organisational policies and procedures.
* Track actions arising from meetings and support follow-up activity to ensure timely completion.
* Liaise with colleagues across the organisation and with external partners to facilitate effective communication and coordination.
Candidate Requirements for the Executive Assistant:
* Previous experience in a similar role providing PA support at Executive level
* Excellent IT skills
* Strong verbal and written communication skills
Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.
May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment
Salary description
£36000.00 - £36000.00 per year