Department: Executive Office
Location: Salford, with occasional travel across UK Management College campuses as required.
Position Type: Permanent, Full-Time – Officed Based
Working Hours: 37.5 hours per week
Working Pattern: Monday to Friday, 9:00am – 5:00pm
Reports To: Executive Assistant to the Chief Executive Officer
About UK Management College
UK Management College (UKMC) is a growing higher education provider offering a range of business-focused and professional programmes. Our focus is on delivering practical, career-driven education that prepares students for real opportunities in industry. We work with experienced academics, established professionals, and industry partners to ensure our courses remain relevant, supportive, and high-quality.
The Role
The Administrative Assistant plays a key role within the Executive Office, providing professional and efficient administrative support to the Executive Assistant to the Chief Executive Officer. The postholder will help coordinate executive, governance, and operational activities across UK Management College and The Unibridge Group, ensuring the smooth running of day-to-day business operations. The role also supports the planning, coordination, and delivery of events across the College, assisting with event logistics, administration, communications, and stakeholder engagement to ensure successful outcomes.
This position requires a highly organised, proactive, and professional individual who can manage competing priorities, maintain accuracy, and provide exceptional administrative support in a fast-paced environment.
Key Responsibilities
Executive & Administrative Support
• Provide day-to-day administrative support within the Executive Office.
• Support the Executive Assistant to the Chief Executive Officer with the management of the Chief Executive Officer's diary, including scheduling meetings, coordinating appointments, and ensuring priorities are managed effectively.
• Coordinate meetings, prepare agendas, take accurate minutes, and track actions through to completion.
• Prepare professional correspondence, reports, presentations, and other documentation.
• Manage shared Executive Office inbox and respond to enquiries in a professional and timely manner.
• Maintain accurate electronic and paper filing systems in accordance with data protection and governance requirements.
• Handle confidential and sensitive information with discretion and professionalism.
Governance Support
• Support the administration of committees and governance meetings.
• Ensure agendas, minutes, action logs, and governance records are accurate, maintained, and distributed within agreed timescales.
• Monitor and track actions arising from meetings through to completion.
• Maintain governance documentation and records to a high standard.
Stakeholder & Office Coordination
• Coordinate meeting logistics, including room bookings, catering arrangements, and circulation of meeting papers.
• Liaise with internal departments and external stakeholders to facilitate effective communication and administrative support.
• Support Executive Office projects through research, document preparation, and administrative coordination.
• Assist with the organisation and coordination of Executive Office activities and initiatives.
Financial & Operational Administration
• Assist with the processing of purchase orders, invoices, and expense claims where required.
• Maintain accurate records and documentation to support operational activities.
• Provide flexible administrative support across the Executive Office in line with business requirements.
Knowledge & Experience
• Previous experience in an Administrative Assistant, Office Administrator, Executive Assistant support, or similar role.
• Experience coordinating meetings, managing diaries, and maintaining accurate records.
• Experience preparing professional correspondence, reports, presentations, and other business documentation.
• Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Experience handling confidential information with discretion and professionalism.
• Experience supporting senior leaders or executive teams is desirable.
• Exposure to higher education, professional services, or corporate environments would be advantageous.
Skills & Competencies
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to prioritise workloads and meet deadlines.
• Professional and confident approach when dealing with stakeholders.
• Ability to build positive working relationships across the organisation.
• Strong administrative and record-keeping skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently and as part of a team.
• A proactive, flexible, and solution-focused approach.
• Ability to maintain confidentiality and professionalism at all times.
Benefits
• 28 days annual leave (including bank holidays)
• Pension Scheme
• Professional development opportunities
• Career progression opportunities within a growing higher education organisation
• Supportive and collaborative working environment
• Free onsite parking
• Opportunity to work closely with senior leadership teams
• Exposure to governance, executive, and strategic business operations
• Staff engagement, recognition, and wellbeing initiatives
• Modern working environments and resources
• Opportunity to contribute to the continued growth and success of UK Management College
How to Apply
If you are a highly organised and professional administrator looking to develop your career within a dynamic and growing higher education organisation, we would love to hear from you.
Apply today and become part of a dedicated Executive Office team, supporting senior leadership and contributing to the ongoing success and development of UK Management College
Salary description
£26437.00 - £26438.00 per year