We are seeking a full-time Administrative Assistant to join and support our team in London. As an Administrative Assistant, you will be ensuring the smooth operation of the business and managing general administrative activities.
Responsibilities will include operational tasks and some financial report preparation, as well as organising travel, meetings, and internal company events. The ideal candidate possesses excellent verbal and written communication skills and is capable of organising their work using tools such as Microsoft Excel. If you are an outgoing, adaptable individual we would love to meet you. Prior experience as a secretary or executive assistant, or similar, would be an advantage.
Responsibilities:
Answer and route phone calls
Organise and schedule meetings and appointments
Order office supplies
Manage the break room area
Welcome visitors, candidates and clients
Submit and reconcile expense reports, credit card statements and generate invoices
Perform administrative tasks such as filing, scanning, copying, binding, record-keeping, etc.
Organise travel for senior executives (booking flights, hotels, etc.)
Coordinate office procedures
Develop and update administrative systems to improve efficiency
Track employee annual leave requests and candidate timesheets
Organise internal company events to foster team spirit (Christmas party, sports events, etc.)
Required skills:
Excellent time management skills and the ability to multitask and prioritise work
Excellent written and verbal communication skills
Strong organisational and planning skills
Analytical mindset
Proficiency in Microsoft Office
Attention to detail
Exceptional interpersonal skills
Willingness to learn
Problem-solving skills
University degree preferred but not required