Ready to become the organised heartbeat of a beautiful Hertfordshire estate? We’re looking for a brilliantly capable Temporary Office Manager to join a close-knit team just outside Hertford. This is a varied, fast-moving and genuinely rewarding part-time role where no two days will feel the same — and for the right person, there is every likelihood it will become permanent.
You’ll sit right at the centre of day-to-day estate operations, keeping people, systems, schedules, suppliers and technology moving smoothly. If you love bringing order, energy and smart solutions to a busy environment, this is a rare chance to make a visible impact in a significant and growing estate business.
WHAT YOU’LL BE DOING
General
First point of contact for phone calls, visitors and deliveries
Manage the Estate Office inbox and distribute postal deliveries
Procure office supplies and code relevant invoices
Manage office service contracts
Make meeting arrangements
Maintain a tidy office and liaise with cleaners and other contractors relating to the office
Send the weekly team email of duties and absences
Ensure office notices remain up to date
Central Coordination
Manage the Central Calendar and ensure it is kept up to date with all relevant internal and external dates
Arrange and coordinate multi-team meetings
Assist the Executive Trustee-Director with his meeting organisation, including Board meetings
Co-ordinate out-of-hours rosters
Arrange all-team training courses and Estate-wide inspections
Carry out contractor onboarding and updates for office-based or Estate-wide contractors
Monitor the contractor database to ensure consistency of records between teams
Co-ordinate staff birthday and anniversary recognition
Health & Safety
Support day-to-day health & safety compliance, including office procedures and DSE checks.
Technology
Act as the first point of contact for IT queries, working closely with external providers.
Keep AV, VC, phone directories and shared digital resources running smoothly.
Champion best practice across Microsoft 365, SharePoint, Planner, To Do and emerging apps such as Power Automate.
Manage software subscriptions, group contracts and technology processes for starters and leavers.
Security
Oversee access control, CCTV, alarms, keys, passwords and security records.
Research and recommend improved systems where needed.
Other
Hold responsibility for Office and IT budgets.
Provide trusted administrative support to the Executive Trustee-Director.
Support Divisional Coordinators with cover when required.
Take on varied duties in line with the needs of the role.
Essential
Proven experience in a similar office management, coordination or operations role.
Highly organised, calm under pressure and confident juggling multiple priorities.
Strong technical confidence, with a genuine interest in systems, software and cyber security.
Quick to learn new platforms, solve problems and spot opportunities to improve how things work.
Flexible, proactive and collaborative, with a positive team-first approach.
Why You’ll Love It
This is more than an admin role. You’ll be trusted, valued and given the chance to shape how the office runs — from smarter systems and smoother processes to the everyday details that help a brilliant team do their best work. Alongside a competitive package, the Estate offers generous employment policies, professional development and a beautiful countryside setting.
* Hours: Monday to Friday 8.30am to 2pm with a 30-minute lunch break.
* Pension: 7% employer contribution
* Benefits: Private healthcare, life assurance, gym discounts, retail savings and employee support via Sage
* Setting: A rare opportunity to join a well-established estate in the Hertfordshire countryside with a long-term, people-first culture
If this sounds like your kind of role, we’d love to hear from you. Please note: due to high application volumes, only shortlisted candidates will be contacted
Salary description
£20.00 - £20.00 per hour