Administrator

JRRL are looking for an efficient and well-organised Administrator to join their client in Beckenham supporting the Head of Marketing & Bids and working closely with 2 other Bid Coordinators.

This is a maternity cover starting immediately, working until September 2027. Hybrid, 2 days per week working from home.

The ideal candidate will be a team player ideally with previous bid or project experience, be able to multi-task and work to deadlines and possess excellent communication skills.

Hours: 9am to 5:30pm

Responsibilities:

Monitoring of public tender notices for suitable project opportunities, expressing interest and downloading the necessary documentation from online portals
Manage the process for your own bids with relevant departments/staff
Production of high-quality submissions to support the business's work winning and project delivery activities, meeting deadlines
Ensure all submissions follow corporate guidelines and branding where possible and are technically correct
Produce written submission information, research, and clarifications/ responses for SQ, ITT, Framework and Fee submissions, liaising with other departments for information as required
Ensure material is factually and grammatically correct
Ensure tender tracker is kept up to date
Requesting feedback from clients
Maintain individual workload tracker
Maintain bid research library with up to date responses
Create bespoke presentations where needed, organograms, visuals, case studies and company CVs as required
Management of framework tracker and maintain framework pipeline by completing forms and carrying out market research
Person Specification:

Past experience with bids or project administration (6 months plus)
Computer literate with an intermediate level of Word and Excel skills
Knowledge of other Microsoft Programmes and Adobe Acrobat
High attention to detail
Be able to multi-task
Work well within a team but also have the ability and confidence to work alone and take initiative
Have excellent organisation and communication skills
Have the ability to work under pressure and deliver to deadlines
Excellent telephone manner
This role is a full-time, permanent maternity contract position. The salary range reflects the candidate's level of experience. The lower end of the band is suited for individuals who may require additional training to meet the role's requirements, while the higher end is for candidates who possess the exact skills and experience outlined above