📍 Location: Salford, M6 (Office-based)
🕘 Hours: Monday to Friday, 09:15 – 17:15
💷 Salary: £28,000 – £35,000 (dependent on experience)
🚗 On-site parking provided
About the Opportunity
An award-winning, multi-brand property group is seeking an experienced Finance & Office Administrator to join its growing team in Salford.
This established and expanding business operates across lettings, HMO management, property maintenance, and cleaning services. With multiple industry awards received between 2022 and 2025, the organisation continues to scale — and the Finance & Office Administrator role is central to maintaining financial control, compliance, and operational excellence.
The Role: Finance & Office Administrator
The Finance & Office Administrator will be responsible for supporting financial and contractual operations across multiple business entities within the group.
This is a structured, process-driven position suited to a highly organised professional with strong client accounting experience and an understanding of regulated property environments.
The successful Finance & Office Administrator will ensure accurate financial records, compliant tenancy administration, effective arrears management, and well-documented systems that support sustainable growth.
Key Responsibilities of the Finance & Office Administrator
Client Accounting & Financial Administration
Reconcile client and tenant accounts accurately and within strict deadlines
Maintain client money records in line with regulatory and internal requirements
Monitor and manage rent arrears, escalating where necessary
Raise, process, and manage invoices across multiple companies
Maintain accurate financial records using Xero, PayProp, and internal systems
Log and track financial activity and job records
Support finance projects and process improvement initiativesTenancy, Contracts & Compliance Administration
Coordinate onboarding of new properties, liaising with landlords and internal teams
Ensure accurate and timely tenancy set-up for all new lets
Manage the rent increase process within required deadlines
Oversee tenant referencing and Right to Rent processes
Support AML compliance, identity verification, and audit readiness
Maintain organised and auditable tenancy recordsProcess Development & Operational Support
Assist in the creation, review, and improvement of finance procedures
Maintain and update the Finance & Operations SOP Manual
Identify opportunities to improve efficiency, control, and scalability
Support compliance readiness for client money audits and AML reviews
Undertake general office coordination and administrative dutiesPerson Specification
The ideal Finance & Office Administrator will have:
Essential Experience
Proven client accounting experience
Experience within property, lettings, or HMO environments
Strong working knowledge of Xero or equivalent accounting software
Excellent numerical accuracy and attention to detail
Strong organisational and time-management skills
Ability to manage sensitive financial and personal data confidentially
Understanding of AML requirements and regulatory complianceDesirable
PayProp experience
Experience supporting multiple business entities
Knowledge of client money protection frameworks
Experience contributing to SOP development or process improvementWhat the Finance & Office Administrator Role Offers
A stable, full-time, office-based position
Exposure to multiple business entities and income streams
Involvement in finance systems, compliance, and operational improvement
Opportunity to contribute to strengthening and scaling the finance function
Long-term progression as the group continues to growIf you’re an experienced Finance & Office Administrator looking for a structured, professional environment where accuracy, compliance, and continuous improvement are valued — this role offers genuine stability and long-term growth.
This role is handled by McCarthy Recruitment, an award‑winning multi‑sector recruiter. We believe that you matter and care about unlocking your full potential.
Work with us to find your perfect role and start your journey today.
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The Legal Bit:
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of race, sex, disability, religion/belief, sexual orientation or age. By applying for this role, you are explicitly consenting for McCarthy Recruitment to hold and process your data in compliance with GDPR
Salary description
£28000.00 - £35000.00 per year