AJ Chambers are currently working with a Legal 500 international law firm who are looking to recruit a Practice Support Assistant to join their established Practice Support team in their City of London office.
This is an excellent opportunity for an organised, proactive and service-focused administrator to join a leading international firm and provide essential administrative and operational support to lawyers and the wider support function.
The Role
As a Practice Support Assistant, you will provide a broad range of administrative and file management support, working proactively to anticipate the needs of the legal and support teams.
Key Responsibilities
- Provide general administrative support to Service Leads, Practice Assistants, Executive Assistants and Lawyers.
- Manage and prioritise your workload effectively, ensuring tasks are completed accurately and within required deadlines.
- Assist with diary support, including room bookings, taxi arrangements and diary updates.
- Support client engagement and marketing-related activities, including updating the firm's CRM system.
- Create and format electronic documents, ensuring information and data is accurate.
- Open and close files, maintain accurate records and ensure electronic documents are correctly named and filed.
- Assist with file archiving procedures.
- Support the organisation of internal and external events, seminars and conferences.
- Assist with event registrations and arrange travel, including taxi, rail and air bookings.
- Prepare, print and distribute event and meeting materials.
- Provide general administrative assistance including printing, copying and scanning.
- Maintain accurate expense records and organise hand deliveries and courier requests.
- Provide support with finance and billing-related administration and expense processing.
- Work collaboratively with colleagues, providing cover and assistance where required.
- Identify opportunities to improve processes, streamline workflows and increase efficiency.
- Attend relevant training and maintain an up-to-date understanding of firmwide procedures.
- Take an active approach to continuous learning and professional development.
About You
- Previous office-based administrative experience within a professional services or legal environment.
- Excellent attention to detail and a high level of accuracy.
- Strong communication skills and the ability to liaise professionally with internal stakeholders.
- A proactive and hands-on approach, with the ability to work independently.
- Excellent organisational skills and the ability to manage competing priorities.
- A flexible approach and the ability to adapt to changing requirements.
- Good working knowledge of Microsoft Office.
- A strong aptitude for technology and the ability to learn new systems quickly.
- Experience using document management or case management systems would be advantageous.
- A strong client/customer service focus and a willingness to proactively assist colleagues.
- A collaborative approach with the ability to work effectively as part of a wider support team.
For more information please apply directly or contact Jess at AJ Chambers.