Purchasing Administrator - Spanish Speaking

The Purchasing Administrator is responsible for performing all purchasing tasks within area of responsibility, including coordinating relevant stakeholders on a local and regional level, planning, sourcing, optimisation, negotiation, supplier liaison and steering, as dictated by business requirements seeking for best quality, innovation, flexibility and total acquisition cost. The Job holder will ensure a fully compliant processing of all low value orders directed to their workflow by Regional Buyers. They will make use of the Coupa system to ensure efficient processing of orders in a timely manner and in-line with agreed KPIs.
Key ResponsibilitiesFoster excellent collaboration with the regional purchasing network thanks to regular and relevant communication, best practice sharing as well as with central purchasing departments.Coupa Catalogue ManagementNew Supplier setupEnsure that suppliers nominated are of the highest innovation, quality and flexibility standards, with the best value for money and comply with all group process, procedures, policies and guidelines. Systematically consider sustainability in the nomination process.Analyse quotations and tenders, ensuring accuracy vs business requirements and key performance indicatorsAchieve local, regional and global KPI’s.Escalate any unresolved issues to the Purchasing Management, and/or General Manager as required.Responsible for reviewing PRs and checking compliance with Group Guidelines before converting to purchase orders.Responsible for authorisation and issuing frame contracts and purchase orders; managing the purchasing process from supplier to end-user.Regularly check and maintain the appropriate usage of Frame Contracts and Small Value Orders and taking actions accordingly.The Buyer is responsible for managing contracts lifecycle, purchasing records and databases.Promote the purchasing cycle by working with all aspects of the business including developing and delivering training to business, developing training material if needed.Ensure all departmental templates and documentation are and up to date and referenced when necessary.Run credit report for all new suppliers and manage ongoing financial risk with existing vendors.Assume responsibility for all residual Day-to-day administration including developing and maintaining Purchasing Department’s filing and archiving systems.
Qualifications/ExperienceEducated to GCSE/A-Level equivalentGood interpersonal skills at all levels of managementEffective organisational and time management skillsProactive with offering support and ability to react quicklyAble to use own initiative and work autonomouslyFamiliar with the key elements of Purchase Orders, Contracts and Tenders together with their associated processesSpanish and English language skills requiredOther language skills beneficial (Italian, German or French)

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