Events Coordinator
This world class US law firm is looking to hire a newly created Events Coordinator position on a permanent basis to run their annual events calendar for their busy London office.
What’s On Offer:
- Salary £45,000 – £50,000
- Fantastic benefits including free breakfast and lunch
- Hybrid working (4 days in the office)
- Blackfriars / Chancery Lane / City Thameslink
The Events Coordinator will report into the Events Manager in London and be required to plan, produce and execute quality events, working collaboratively with the London Business Development & Marketing team (5 staff). This is a fantastic opportunity for an existing Events Executive / Coordinator currently working in a law firm to build on their experience in a smaller environment and lead on a range of tailored internal and external high profile events.
Events Coordinator – What You’ll Be Doing:
- Support with the development and execution of client, internal events and webinars in collaboration with the Events Manager
- Work closely with the business development & marketing team, as well as with partners and lawyers to manage the event logistics throughout the lifecycle of an event for example: researching venues/experiences, conducting site visits, booking venues, sourcing entertainment, creating seating plans, working with the graphics team to design and send invitations
- Collaborate with departmental lawyers and business development teams to develop and continually refine best practices and standards across the firm for both in-person and virtual events
- Establish, monitor, manage and report on performance expectations for events and meetings
- Set up event schedules and plans, organise and ship materials, and develop transportation itineraries
- Negotiate contracts and maintain relationships with vendors
- Collaborate with office resources and internal support teams (e.g. Facilities, audio/visual, travel, etc.)
- Coordinate with the business development leads on the creation and distribution of promotional pieces and other printed materials
- Being an ambassador for the firm on event best practice. Being a point of contact for consulting on events processes and general guidance
- Raising invoices correctly and sending for payment by their due date
- Staying abreast of competitor activity, new event industry developments and maintaining external supplier relationships
Events Coordinator – What We’re Looking For:
- Minimum of 3 years Events experience, currently working in a law firm or corporate environment
- Degree educated
- Knowledge of London venues and vendors preferred
- Possess excellent written, communication and organisational skills
- Advanced knowledge of Microsoft office, Vuture and Intapp