About the role.
We are looking for an HR Administrator – Security Clearance & Compliance to join our People & Development team in Bristol.
This is an important administrative role within our People & Development team, with a particular focus on security clearance, compliance and onboarding activity for employees and candidates working on secure government and defence projects. You’ll help coordinate and monitor clearance activity, maintain accurate records, follow up outstanding actions and support audit readiness.
Alongside this specialist focus, you’ll provide broader HR administrative support across the employee lifecycle, including onboarding, employee changes, onboarding review periods, leavers, employee documentation, reporting and maintaining accurate information across our systems.
This role plays an important part in enabling employees to be mobilised onto secure projects, maintaining compliance requirements and helping the wider People & Development team provide an efficient and positive employee and candidate experience.
This could be a great opportunity for someone who enjoys organised, detail-focused work, takes pride in accuracy and follow-through, and wants to develop their HR, compliance and security clearance knowledge in a supportive team environment.
What you’ll do.
As HR Administrator – Security Clearance & Compliance, you’ll provide high-quality administrative support across the People & Development team, with particular responsibility for security clearance and compliance activity.
- Coordinate and administer security clearance and vetting activity, including BPSS and other required clearance processes.
- Monitor clearance pipelines, track progress and proactively follow up outstanding actions through to completion.
- Maintain accurate, complete and confidential clearance records in line with security, audit and data protection requirements.
- Identify and escalate risks, delays or issues that may affect mobilisation or compliance.
- Keep employees, candidates, managers and other stakeholders informed of progress, outstanding requirements and next steps.
- Support wider HR administration across the employee lifecycle, including onboarding, employee changes, onboarding review periods and leavers.
- Prepare standard employee documentation and correspondence and maintain accurate records across relevant systems.
- Support routine reporting, data validation and employee/contractor system administration.
- Respond to HR and security clearance queries, providing a helpful, timely and professional service.
- Manage and prioritise your workload to meet deadlines and changing business requirements.
- Contribute to timely mobilisation of employees onto secure projects by keeping clearance activity moving and escalating potential delays.
- Identify opportunities to improve administrative processes, systems and ways of working
What we’re looking for.
We’re looking for someone organised, reliable and detail-focused, with a professional approach and a commitment to providing high-quality administrative support.
You’re likely to bring:
- Relevant administrative experience, ideally in an HR, recruitment, compliance or customer-focused environment
- Strong organisational skills, with the ability to manage multiple priorities and deadlines
- Excellent attention to detail and a commitment to accuracy
- A proactive approach, with the confidence to follow up actions through to completion
- Clear and professional written and verbal communication skills
- Working knowledge of Microsoft Office applications and business systems
- The ability to maintain accurate records and produce routine reports and updates
- Discretion and professionalism when handling confidential or sensitive information
- The ability to work effectively within a team and build positive working relationships
- A customer-focused, reliable and professional approach
- Curiosity about HR, compliance and security clearance processes, and a willingness to learn
- A positive, respectful and inclusive approach to working with others
Due to the nature of the work, the successful candidate will be required to satisfy the security requirements applicable to the role.
Why Hoare Lea?
At Hoare Lea, we want people to do work they enjoy and have the support, flexibility and opportunities they need to thrive. Alongside meaningful work and a wealth of development opportunities, we offer a 9-day fortnight, flexible working, and a culture that prioritises wellbeing, inclusion and high performance.
Flexible working
We are committed to enabling a healthy work-life balance for all employees, and we welcome applications from candidates seeking flexible working arrangements to suit their needs and lifestyle, including part-time, term-time-only and remote working.
Inclusion
Inclusion is core to who we are and how we succeed. We want Hoare Lea to be a place where everyone feels heard, respected and able to thrive. That matters not only because we want to be a great place to work, but because creating a built environment that works for everyone depends on different perspectives being valued, included and empowered to shape it.
How to apply
To apply simply complete a CV profile and submit your application, or for further information please contact jessicamartin@hoarelea.com.
If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.
Adjustments and accommodations
If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.
Data privacy
We have updated our terms and conditions for candidates, click here to find out more.
Recruitment agencies
We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.