Waste Systems Administrator

Waste Systems Administrator

Location: Gaydon, Warwickshire

Hours: 40 hours per week - 6.15am-3.30pm Monday to Thursday, 6.30am-11.30am Friday

Contract: Permanent

Salary: £27,000

Hawk 3 Talent Solutions are recruiting for a Waste Systems Administrator to join an established organisation supporting a major waste management contract based in Gaydon.

This is a varied position combining systems administration, waste compliance, reporting, customer and supplier support, financial administration and continuous improvement. You will act as a central point of contact for waste management systems and provide day-to-day support to operational teams across multiple sites.

This would suit a highly organised administrator with strong Excel and reporting skills. Previous experience within waste management, environmental services, facilities, manufacturing or a similar operational environment would be particularly advantageous.

The Role

As Waste Systems Administrator, your responsibilities will include:

Providing day-to-day support for waste management software and online portals, ensuring systems are being used effectively across operational sites
Acting as a central point of contact for system and portal queries
Supporting compliance with waste management procedures and Duty of Care requirements
Scheduling and coordinating internal, supplier, third-party and external waste audits
Monitoring audit performance and ensuring documentation remains current and compliant
Producing monthly KPI, progress and management reports
Maintaining accurate information and documentation across waste management systems and SharePoint
Supporting waste minimisation, recycling and continuous improvement initiatives
Producing labels and QR codes to support waste management processes
Attending monthly waste meetings, taking minutes and following up actions
Preparing PowerPoint presentations for monthly client management meetings
Supporting carbon footprint calculations relating to waste streams
Assisting with financial budgets, monthly reporting and transactional administration
Raising purchase orders and invoices relating to waste transactions
Producing waste transfer notes and consignment documentation
Liaising with customers and suppliers and responding to queries
Supporting new business proposals by obtaining supplier pricing, benchmarking costs and identifying potential solutions
Working closely with operational, sustainability, environmental and sales teams
About You

We are looking for someone who can demonstrate:

Previous experience within an administration, systems, compliance or operational support role
Strong administration and organisational skills
Good working knowledge of Microsoft Excel
Confidence using Word, Outlook, Teams and PowerPoint
Experience producing reports, KPIs and maintaining accurate records
Strong written and verbal communication skills
Confidence dealing with customers, suppliers and internal stakeholders
Ability to organise your own workload and work to deadlines
A proactive, positive and self-motivated approach
Good attention to detail
Experience working within a factory, manufacturing or operational environment would be advantageous
Desirable Experience

Any of the following would be beneficial, although not essential:

Previous experience within the waste or recycling industry
Understanding of waste compliance and Duty of Care
SAP experience
ADR basic awareness
Experience with waste transfer notes or consignment notes
Experience supporting environmental or sustainability reporting
What's On Offer?

Alongside a competitive salary, the successful candidate will receive:

25 days' annual leave plus bank holidays
Company pension scheme
Life assurance
Opportunity to purchase up to an additional week's annual leave
Employee benefits and rewards portal
Cycle to work scheme following successful probation
Long-service awards
Employee recognition scheme
Enhanced sick pay scheme
Employee Assistance Programme
This is an excellent opportunity for an experienced administrator looking for a role with plenty of variety and the opportunity to develop further knowledge within waste management, sustainability and environmental compliance.

Closing date is 12 th September 2026

Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.

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Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future