An exceptional opportunity has arisen for a highly organised and commercially astute Personal Assistant to support ongoing construction projects. The PA will serve as the CEO’s central communication channel, overseeing and coordinating all information shared between the CEO, Directors, Project Managers, Contract Managers and wider teams, guaranteeing clear, consistent and timely communication across the organisation.
This role requires a PA with proven experience in a construction environment, capable of operating with precision, pace and discretion. You will be based full-time on site in The West End, acting as the central point of coordination for all communication, scheduling and administrative flow
Key Responsibilities
Email management — triaging, prioritising, drafting, responding, flagging actions
Diary management — scheduling meetings, site visits, travel, and personal appointments
Inbox organisation — folders, follow ups, reminders, action tracking
Gatekeeping — controlling access, filtering requests, managing interruptions
Meeting coordination — booking rooms, preparing agendas, circulating papers
Minute taking — capturing actions, distributing notes, tracking deadlines
Document preparation — letters, reports, briefing packs, presentations
Travel arrangements — flights, hotels, itineraries, visas, logistics
Expense management — receipts, reconciliations, monthly reports
Confidential information handling — discretion with sensitive or personal matters
Stakeholder communication — liaising with contractors, executives, suppliers
Phone management — screening calls, returning messages, organising call backs
Task prioritisation — ensuring the principal’s day runs smoothly and efficiently
Personal support — ad hoc errands, personal appointments, lifestyle admin
Project support — coordinating timelines, tracking deliverables, updating logs
File and data organisation — digital filing, version control, archiving
Office coordination — supplies, maintenance, courier bookings
Relationship management — maintaining positive rapport with key contacts
Deadline tracking — ensuring nothing slips, chasing actions proactively
About You
Background within a Tier One construction company (mandatory)
Exceptional written and verbal communication skills
Highly organised, calm under pressure, and able to manage competing priorities
Confident liaising with senior executives, contractors and international contacts
Professional, polished and able to represent the principal with discretion
This is a rare opportunity to work at the highest level of the construction sector, supporting a dynamic and influential figure in the heart of London.
If you are interested in this permanent opportunity, apply now
Salary description
£50000.00 - £60000.00 per year