Bid Assistant

Bid Assistant | London

An award-winning, employee-owned fire engineering practice is looking for a Bid Assistant to join its London team.

Working closely with the Bids Co-ordinator, Practice Director, Project Managers and wider Bid Team, the successful Bid Assistant will support projects from initial enquiry through to bid submission and handover.

As Bid Assistant, you will play an important role in coordinating tender activity, reviewing bid documentation, supporting submissions and ensuring all materials are accurate, compliant and presented to a high standard.

Bid Assistant/ Role and Responsibilities

You will support the Bids Co-ordinator and wider team across a varied range of responsibilities, including:

Reviewing bid and tender documentation to identify requirements, deadlines and potential issues
Supporting bids from initial expression of interest through to final submission and project handover
Reviewing technical input against bid criteria and identifying any gaps
Collating submission documents and checking accuracy, spelling and grammar
Ensuring submissions are well written, compliant and aligned with company messaging
Participating in bid kick-off meetings and capturing key themes, team members, case studies and deadlines
Monitoring the general enquiries mailbox and distributing bid requests
Liaising with clients to obtain outstanding information
Supporting weekly Bid Team meetings
Completing supplier and sub-consultant forms and maintaining accurate internal records
Assisting with external and internal marketing materials
Producing client presentation materials
Capturing model answers and refined project descriptions for future submissions
Liaising with senior stakeholders and Finance regarding tender and accreditation portal invoices
Reviewing fee consistency across submission documents
Supporting ad-hoc reporting for the Business Support Team and DirectorsBid Assistant Profile

You will have a minimum of one year's experience in bid coordination or within an administrative team, along with:

Excellent written and verbal English
Strong copywriting and copy-editing skills
Excellent attention to detail
Strong organisational and prioritisation skills
Experience managing multiple tasks and tight deadlines
Confident interpersonal and communication skills
Competency across Microsoft Office and Outlook
A collaborative, professional and proactive approachExperience within marketing, business development or bid coordination would be advantageous, as would previous experience within an engineering, architecture or consultancy environment.

Experience using databases and strong general IT skills would also be beneficial.

What's in it for you?

Salary: £25,00 -£29,000

Flexible and hybrid working
28 days' holiday plus an additional day off for your birthday
Company pension scheme
Private medical insurance
Life insurance
Healthcare cash plan
Early finish on the last Friday of every month
Social budget for team activities
Additional paid leave for charitable work
Staff discount club
Learning and development opportunitiesIf you're looking to build your career within bids and join a collaborative, employee-owned consultancy with excellent opportunities for development, apply today.

Reference: 22746