Location: Letchworth
Salary: £30,000 per annum
Hours: Monday to Friday, 8:30am – 5:30pm
Hours per week: 40 hours
The Opportunity
Our client is looking for an organised and conscientious Office Administrator to join their team at their Letchworth depot.
This is an excellent opportunity for an experienced administrator who enjoys a varied role and is confident managing multiple priorities. The successful candidate will play an important part in supporting the day-to-day running of the depot, with particular responsibility for ensuring the company's fleet remains compliant with all required legal and operational checks.
The Role
Reporting to the Depot Manager, you will work closely with the depot, workshop and wider team to ensure vehicles are scheduled, maintained and compliant.
Your responsibilities will include:
* Ensuring the fleet is compliant with all required legal checks and documentation.
* Liaising with the Workshop Controller regarding upcoming compliance requirements.
* Scheduling vehicles with customers and suppliers to ensure they are booked in when required.
* Uploading relevant paperwork to the company's in-house PF system.
* Communicating with customers via email and telephone.
* Supporting the day-to-day administration of the rental and contract fleet.
* Coordinating vehicle movements in and out of the depot and with third parties.
* Handling incoming telephone calls and general office enquiries.
* Conducting daily morning walk-arounds to ensure the office meets required standards and is ready for the working day.
* Supporting the Depot Manager with monthly Health & Safety checks, including first aid box inspections.
* Supporting weekly fire alarm tests and emergency drills.
* Inputting and maintaining accurate data across various company systems.
* Working closely with colleagues to ensure effective administrative support is provided.
* Escalating any Health & Safety concerns to the Depot Manager.
* Assisting with general office and depot duties as required.
About You
We are looking for someone who is highly organised, methodical and able to work effectively in a busy environment. You will be comfortable working independently while also being a strong team player.
The ideal candidate will have:
* Previous administration experience, ideally within a transport, fleet, logistics or vehicle-related environment.
Knowledge of drivers' hours and the Working Time Directive would be advantageous, but is not essential.
What's on Offer
* £30,000 salary
* Monday to Friday working hours
* 8:30am – 5:30pm
* 40 hours per week
* Permanent opportunity based at the Letchworth depot
* Varied role combining office administration, fleet compliance and operational support
* Opportunity to become an integral part of a busy depot team
If you are interested, please apply today
Salary description
£30000.00 - £30000.00 per year