Location: Twickenham
Duration: 4-8 Weeks
Start Date: ASAP
Contract Type: Temporary
Overview
Our client is seeking an experienced and highly organised Temporary Executive Assistant / Administrator to provide a blend of executive support and office administration. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and can quickly adapt to new systems and processes.
The role is split approximately 50/50 between supporting the Manager and providing general office administration support.
Key Responsibilities
Executive Assistant Support
Manage the Manager's diary and calendar, ensuring schedules are effectively coordinated.
Arrange and coordinate meetings, including sending invitations and managing meeting logistics.
Monitor and manage email inboxes, prioritising correspondence and responding where appropriate.
Act as a key point of contact for internal and external stakeholders.
Provide general administrative support to the Manager as required.
Administration & Office Support
Manage incoming emails through a ticketing system, ensuring requests are allocated to the appropriate teams for action.
Monitor ticket progress and assist with follow-up where necessary.
Maintain accurate records and update internal systems.
Support day-to-day office administration activities.
Assist with document management, filing and general business support tasks.
Collaborate with colleagues to ensure smooth operational processes.
Skills & Experience Required
Previous experience in an Executive Assistant, Personal Assistant, Office Administrator or similar support role.
Strong organisational and time management skills.
Experience managing busy calendars and coordinating meetings.
Confident handling multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
High attention to detail and ability to work independently.
Systems Experience
HubSpot (essential)
Microsoft Outlook (essential)
Experience working with ticketing or workflow management systems would be advantageous.
Person Specification
Proactive and self-sufficient approach to work.
Strong problem-solving abilities.
Professional and approachable manner.
Able to hit the ground running with minimal supervision.
Flexible and adaptable to changing priorities.
What's on Offer
Immediate start available.
Short-term temporary assignment (4-8 weeks).
Varied role combining EA and administrative responsibilities.
Opportunity to gain experience within a dynamic business environment.Interested candidates should be available to start immediately and commit to the duration of the assignment.
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Salary description
£16.00 - £25.00 per hour