Integration Management Office (IMO) Project Support Administrator / Coordinator

Based in Wokingham, UK, Intersurgical Ltd is a global designer, manufacturer and supplier of a wide range of high-quality medical devices for respiratory care, providing flexible patient solutions for airway management, anaesthesia, critical care, and oxygen and aerosol therapy for applications within emergency care, hospitals and also in the home.

Due to a pending carve-out acquisition, Intersurgical is expanding its Integration Management Office (IMO) and is seeking skilled project support professionals to support one of the largest and most complex integrations in the medical device sector.

We are looking for professionals with experience in project coordination, programme administration, reporting, document control and operational support.

Although this role sits within the IMO rather than an individual business function, the successful candidate will provide organised, reliable support across the integration programme.

This is a project support and coordination role. It is an opportunity for an experienced professional to apply their organisational and programme support skills within a fast-paced integration environment, working alongside executive leadership to ensure successful Day 1 readiness and post-close integration.

The successful candidate will provide high-quality project support, coordination and operational administration to the Integration Management Office, ensuring programme governance, documentation, reporting, meetings and business processes are managed effectively. They will support the day-to-day operation of the IMO by maintaining accurate records, coordinating activities, tracking actions and milestones, preparing programme materials and help teams follow agreed processes. 

Whilst the role does not own functional integration decisions, it provides the structured administrative and operational support that enables the programme to operate efficiently and deliver its objectives.

Essential Experience/Qualifications

At least three years' experience in an administrative, project support, PMO, office support or project coordination role
Experience supporting complex programmes, business transformation or integration activities
Experience supporting senior stakeholders and cross-functional teams
English proficiency at C1/C2 level if English is not the candidate’s first language

Desirable Experience/Qualifications

Diploma or degree in Business Administration, Project Management or a related discipline
Experience within regulated manufacturing or the medical device industry
Experience using project management or collaboration tools

Key Skills & Competencies

Excellent organisational and administrative skills, with the ability to coordinate multiple activities and priorities effectively
Strong communication and interpersonal skills, with the ability to build effective working relationships across different teams
Ability to maintain accurate project records, documentation, action logs, risks and issues, supporting effective programme governance and reporting
Strong attention to detail and commitment to delivering high-quality work
Ability to work independently, take ownership of tasks and proactively identify opportunities for improvement
Ability to adapt and remain effective in a complex, fast-paced and changing environment

Hours of Work

40 hours per week, Monday to Friday
Additional hours, including evenings and weekends, may be required to meet programme demands

Equal Opportunities
We are committed to creating a diverse and inclusive workplace for all. We are an Equal Opportunities Employer and welcome applications from all individuals, regardless of age; disability; gender; gender reassignment; marital or civil partnership status; pregnancy and maternity; race; religion or belief; sexual orientation, or any other characteristic protected by law. We believe that diversity enriches our workplace and enhances our ability to deliver exceptional results. We assess all applications based on skills, qualifications, and experience, ensuring a fair and equitable recruitment process.

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