Executive Assistant within Law firm - 12 month FTC
Location: Canary Wharf
Salary: £55,000 per annum - £68,000 per annum + Excellent Benefits
Working Pattern: 3 days in the office / 2 day WFH (maybe 2 days depending on business needs)
Overview:
An outstanding opportunity has arisen for an experienced Executive Assistant to join a prestigious international legal services firm on an initial 12-month fixed-term contract, with the potential for the role to become permanent.
Based in impressive offices in Canary Wharf, you'll provide high-level support primarily 1:1 with senior Partner and a small group of senior stakeholders in a fast-paced, collaborative environment. This is a varied role that requires exceptional organisation, discretion and the ability to anticipate needs while building strong relationships across the business.
As Executive Assistant, you will provide seamless, proactive support to senior leaders, ensuring they can focus on strategic priorities while maintaining the highest levels of service and professionalism.
Key responsibilities include:
- Complex diary and inbox management across multiple stakeholders and time zones
- Coordinating domestic and international travel, itineraries and logistics
- Organising meetings, preparing agendas and ensuring effective follow-up of actions
- Acting as a key point of contact for internal and external stakeholders
- Supporting client and business-related activities, events and relationship management
- Preparing presentations, reports and meeting documentation
- Managing expenses, invoices and general administrative processes
- Handling highly confidential information with discretion and professionalism
- Identifying opportunities to improve processes and ways of working
About You
You will be an experienced Executive Assistant who thrives in a fast-paced, professional environment and enjoys building strong relationships with senior stakeholders.
You will ideally have:
- Previous Executive Assistant experience supporting senior executives, partners or directors, within a legal environment; MINIMUM OF 4 YEARS.
- Exceptional organisational and time management skills
- Strong diary, inbox and travel management experience
- Excellent communication and stakeholder management skills
- A proactive, solutions-focused approach with the ability to work autonomously
- High levels of discretion and professionalism
- Strong Microsoft Office skills, with confidence using modern digital tools
What's on offer:
- Up to £68,000 salary
- 12-month fixed-term contract with the possibility of becoming permanent
- Hybrid working (typically 3 days in the office, with some flexibility for 2 days)
- Fantastic modern offices in Canary Wharf
- A supportive, collaborative culture
- The opportunity to work within a highly regarded international professional services firm
- Excellent benefits and long-term career potential
If you're an experienced Executive Assistant looking to join a prestigious organisation where you can make a real impact, we'd love to hear from you.
REF: HT201820