Office Administrator – Join Our Dynamic Boutique Law Firm
Role Type: Full Time, Permanent
Location: London, EC2A 2AB
Start Date: ASAP
Salary: £27,000 per annum
About Us:
We are Buckworths, the only law firm in the UK working exclusively with startups and high growth businesses. Based in the vibrant heart of Shoreditch, we work with some of the most innovative and exciting startup businesses in the UK. Founded in 2011, we’ve built a reputation for providing expert legal services with a unique understanding of the entrepreneurial landscape. Our team is small, diverse, and driven by a shared passion for helping startups succeed.
Why Join Us?
If you’re looking for a role where you can make a real impact, grow your skills, and be part of a close-knit team, this could be the perfect opportunity for you. We offer a supportive and relaxed work environment with plenty of opportunities for personal and professional development.
What Does the Role Entail?
As our Office Administrator, you’ll be the backbone of our operations, ensuring that our office runs smoothly and efficiently. You’ll work closely with our COO and the wider team, taking on a variety of tasks that will keep your day interesting and dynamic.
Your typical day will include:
Client Interaction:
- Communicate directly with clients about relevant matters, maintain regular updates, and ensure all necessary paperwork is completed for client onboarding.
- Keep the legal team informed of any urgent issues, and schedule meetings as needed.
Front Office Management:
- Greet clients, visitors, and vendors, ensuring they are attended to promptly and professionally.
- Handle incoming calls, emails, and mail, directing them to the appropriate personnel and managing them independently.
- Use DocuSign to manage client documentation and signatures efficiently.
Scheduling and Calendar Management:
- Coordinate meetings, appointments, and conference calls for our legal and management teams.
- Manage the firm’s master calendar, ensuring all deadlines, court dates, and client meetings are accurately tracked.
Office Operations:
- Maintain office supplies and equipment, arranging repairs and orders as needed.
- Oversee the maintenance of a clean, organised, and professional office environment.
Document Management:
- Organise, file, and retrieve legal documents, both physical and electronic.
- Draft covering letters, prepare, proofread, and format legal documents, correspondence, and reports.
- Ensure compliance with legal record-keeping and confidentiality standards.
Human Resources Support:
- Assist with the onboarding process for new hires, including setting up workstations and coordinating training.
- Maintain personnel records and assist with HR-related inquiries.
Technology Coordination:
- Assist with IT support to resolve technical issues and ensure all software is up-to-date.
- Support the implementation of new technology solutions and improvements.
Event Coordination:
- Plan and coordinate internal events and training sessions.
- Assist with planning and executing external events, including logistics for seminars, workshops, and webinars.
We’re looking for someone who is proactive, organised, and thrives in a fast-paced environment. While experience in a similar role is a bonus, we value attitude and willingness to learn above all. If you’re enthusiastic, have a strong work ethic, and are eager to contribute to a growing firm, we want to hear from you.
Key Qualities We Value:
- A “get up and go” attitude – always striving to do your best.
- Excellent communication skills and a friendly, professional demeanor.
- Ability to multitask and prioritise effectively in a dynamic work environment.
- Basic office experience is important, but we provide training to ensure you’re confident in your role.
Career Progression:
At Buckworths, we’re committed to your growth. There are numerous paths for career development, and we’ll work with you to help you achieve your career objectives. Whether you’re looking to advance within the firm or develop new skills, we’re here to support you.
Perks & Benefits:
- Birthday: Celebrate your birthday with a paid day off to enjoy as you please.
- Health: Premium private health insurance.
- Fitness: Stay active at top-notch gyms like Virgin Active, Nuffield Health, David Lloyd and the Gym Group, all at an exclusive 50% discount.
- Perks: Enjoy savings and rewards through our exclusive discounts and rewards scheme, designed to enhance your lifestyle.
- Professional: Career growth with our comprehensive professional development program, empowering you to reach new heights.
- Fuel: Enjoy an array of free snacks and beverages at our well-stocked office bar to keep you energised and refreshed throughout the day.
- Golden Years: Secure your future with our attractive pension scheme.
- Pedal Power: Take advantage of our “Cycle to Work” scheme, making it easier and more affordable to acquire your dream bike.
- Hours: Achieve work-life balance with working hours from 9:30am to 6:00pm, Monday to Friday.
- Holiday: Enjoy a generous holiday package of 20 days plus bank holidays.
- Prime Location: Join us at our vibrant London office, conveniently located at 2nd Floor, 1-3 Worship Street, London, EC2A 2AB, in the heart of the city’s action.
How to Apply:
If you’re ready to take the next step in your career and join a firm where your contributions will be valued, apply today! We are an equal opportunity employer and welcome applications from all backgrounds.
Your journey with Buckworths starts here. We look forward to meeting you!