Design Coordinator / Assistant Design Manager – Role Overview
Key Responsibilities
Design Tracking & Information Management
- Maintain and update key design trackers, including IRS, design deliverables, comments, RFIs and package review trackers.
- Keep tracker statuses up to date based on information received from consultants, subcontractors and project teams.
- Highlight missing, overdue or inconsistent information to the Design Manager.
- Support the collation and review of design information.
- Track consultant and subcontractor deliverables against agreed programme dates.
Document Control & Information Management
- Upload, file and track drawings, documents and submissions through Procore, SharePoint or relevant CDE platforms.
- Ensure revisions, document titles, statuses and references are accurately recorded.
- Assist with preparing design review workflows and information packs.
- Maintain clear records of issued, reviewed and superseded information.
- Liaise with the wider project information management team where required.
Meetings & Action Management
- Prepare information packs for design meetings, workshops and package reviews.
- Attend design meetings and workshops and record clear meeting notes and actions.
- Maintain action trackers following design team meetings and coordination sessions.
- Follow up outstanding actions with consultants, subcontractors and internal teams.
- Escalate delayed or unresolved actions to the Design Manager.
Design Coordination Support
- Assist the Design Manager with coordinating consultant and subcontractor responses.
- Collate design comments from design, commercial and site teams.
- Track the close-out of design comments, queries and outstanding actions.
- Maintain design registers, schedules and project correspondence.
- Identify gaps between issued information, required deliverables and project trackers.
Project Team Support
- Provide administrative support across design, commercial, site and project team interfaces.
- Maintain visibility of design actions, responsibilities and deadlines.
- Prepare summaries of outstanding design items for internal progress meetings.
- Support the Design Manager in maintaining accurate, organised and auditable project records.
Responsibility
The Design Manager retains responsibility for design leadership, technical coordination, design risk, consultant/subcontractor direction and overall design strategy. This role provides structured coordination and administrative support to ensure the design process remains organised and on programme.
Experience & Profile
The role would suit someone with approximately 1–3 years' experience in:
- Design coordination
- Assistant Design Management
- Document Control within a construction environment
- Graduate-level construction, architecture, engineering or project management
Required Skills
- Good understanding of construction drawings and design information.
- Strong document control and information management skills.
- Confident using Excel and managing project trackers.
- Experience with Procore, SharePoint or another CDE would be beneficial.
- Strong written and verbal communication skills.
- Able to record clear actions and follow these up professionally.
- Highly organised, accurate and detail-focused.
- Comfortable working within a fast-paced construction project environment.
- Confident liaising with consultants, subcontractors and internal project teams.
Desirable Experience
- Previous experience working for a main contractor.
- Understanding of design review and approval workflows.
- Familiarity with RFIs, submittals, drawing registers and design trackers.
- Experience tracking consultant and subcontractor design deliverables.
- Understanding of construction project stages and the wider design coordination process.