JOB DESCRIPTION
- Job Title: Academic Administrator
- Department: Academic Services / Registry
- Reporting To: Academic Services Manager
- Location: Green Valley Academy, The Atrium, Burrs Place, Luton, LU1 3BE
- Working Hours: 37.5 hours per week, Monday to Friday (with flexibility during peak periods)
Job Purpose
The Academic Administrator will provide high-quality administrative support across Academic Services and Registry, ensuring the effective administration of the student lifecycle from enrolment through to graduation. The postholder will maintain accurate student records, support academic operations and provide excellent customer service to students, academic staff and professional services teams while ensuring compliance with institutional policies and awarding partner requirements.
Main Duties & Responsibilities
Student Administration
- Maintain accurate and up-to-date student records across approved student information systems.
- Process student enrolments, registrations, withdrawals, suspensions, transfers and changes to student records.
- Ensure student documentation is complete, accurate and securely maintained.
- Maintain electronic filing systems and audit trails in accordance with GDPR requirements.
Academic Services
- Support the administration of student attendance, progression and assessment processes.
- Assist with timetable administration and programme-related enquiries.
- Produce student letters, transcripts, status confirmations and other academic documentation.
- Support examination boards, assessment administration and results processing.
- Respond to student and staff enquiries professionally and within agreed service standards.
Registry and Compliance
- Ensure compliance with Academy policies, awarding partner regulations and data protection requirements.
- Carry out data quality checks and resolve or escalate discrepancies.
- Support internal audits, quality assurance reviews and regulatory reporting.
- Maintain accurate records to support compliance and audit activities.
Student Support
- Provide high-quality customer service to students throughout their academic journey.
- Signpost students to Academic Services, Wellbeing, Student Support and other specialist services where appropriate.
- Support induction, enrolment and student engagement activities.
- Escalate complex academic or welfare concerns to the appropriate team.
Team Working
- Work collaboratively with Academic Services, Admissions, Finance, Quality and Compliance, Academic Staff and Student Support teams.
- Support colleagues during registration, enrolment, assessment and graduation periods.
- Participate in departmental meetings and training activities.
- Contribute to continuous improvement initiatives within Academic Services.
General Responsibilities
- Maintain professionalism, confidentiality and accuracy in all aspects of the role.
- Comply with Academy policies, procedures, GDPR and Health & Safety requirements.
- Promote Equality, Diversity and Inclusion in all aspects of the role.
- Undertake continuous professional development.
- Carry out any other duties appropriate to the grade of the role.
Person Specification
Essential Qualifications
- Bachelor's degree or equivalent relevant professional experience.
Essential Experience
- Minimum two years' experience in an administrative role.
- Experience working within a customer-focused environment.
- Experience maintaining accurate records and databases.
- Experience managing multiple priorities and meeting deadlines.
- Experience using Microsoft Office, including Word, Excel and Outlook.
Desirable Experience
- Experience working within Higher Education or Further Education.
- Experience in Academic Services, Registry or Student Administration.
- Experience using student records systems.
- Knowledge of student lifecycle administration.
Knowledge & Skills
The successful candidate will demonstrate:
- Excellent organisational and administrative skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Strong IT skills, including Microsoft Office.
- Excellent customer service and interpersonal skills.
- Ability to prioritise workload and meet deadlines.
- Ability to work independently and collaboratively.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Strong problem-solving and organisational skills.
Personal Attributes
- Professional and reliable.
- Student-focused with a positive and approachable manner.
- Strong sense of accountability and ownership.
- Flexible and adaptable.
- Team player with excellent interpersonal skills.
- Committed to continuous improvement.
- Committed to Equality, Diversity and Inclusion.
Why Join Green Valley Academy?
- Competitive salary
- Pension Scheme
- Professional development opportunities
- Supportive and collaborative working environment
- Free onsite parking
- Career progression opportunities within the Unibridge Group
How to Apply
If you are passionate about delivering excellent administrative support and contributing to an outstanding student experience, we would love to hear from you.
Apply today and become part of Green Valley Academy, where you will play a key role in supporting students and academic colleagues throughout the student journey.
This version is specifically tailored for Green Valley Academy rather than UKMC and reflects a standalone Higher Education provider while maintaining a professional UK HE standard.