Job Title: People Officer (up to 3 months)
Reporting to: Interim People Team Manager
Location : Bridgwater House, TA6 3AR
What’s the role?
You will support the Head of People & Communications and People Team Manager in providing operational HR support with a specific emphasis on TUPE transfers, HR systems accuracy, and people data management. The role ensures TUPE processes are administered accurately and compliantly, colleague data is maintained to a high standard, and HR systems effectively support the TUPE process, reporting, and decision making.
This is a delivery focused role, working closely with the People Team Manager and the People Business Partner (TUPE) to ensure statutory and organisational requirements are met.
What will I have to do?
TUPE Administration Support
• Provide administrative support for TUPE transfers, both incoming and outgoing
• Maintain accurate colleague data for TUPE consultation and due diligence processes
• Assist with TUPE consultation meeting administration, documentation and record keeping
• Ensure contractual information and transfers are accurately reflected within HR systems
• Work closely with the People Team to ensure TUPE processes are compliant, well managed and auditable
HR Systems & Data
• Maintain accurate and up to date colleague records within the HR Information System (HRIS)
• Record contractual information, absence and annual leave within HR systems
• Produce standard and ad hoc HR reports to support the People Team
• Ensure GDPR compliance and data integrity across all HR systems
Learning, Development & Compliance
• Be responsible for the transfer of all Learning & Development information for incoming colleagues
• Interrogate Learning & Development information to identify gaps to establish training plans and requirements linked to the Competence and Conduct standard
• Produce training and compliance reports for managers and the People team
Onboarding Delivery
• Support the People team in delivering a robust induction programme
• Ensure all new colleagues are equipped with the correct resources from day one, including IT and Uniforms
Policies, Engagement & Culture
• Support the implementation and consistent application of HR policies and procedures
• Promote equality, diversity and inclusion through all HR processes
• Assist with colleague engagement initiatives and internal events
• Demonstrate and promote the organisation’s values and customer focused culture
Person Specification
Essential
• CIPD Level 3 qualified (or relevant experience)
• Proven experience in an HR Officer or HR Administrator role
• Sound understanding of core employment legislation and HR processes
• Strong attention to detail and ability to handle confidential information appropriately
• Experience of working with HR systems and data input
Desirable
• CIPD Level 5 qualified (or working towards)
• Practical experience supporting TUPE transfers
• Experience supporting colleague relations processes in a regulated environment
System Skills (Essential)
The People Officer must be confident and competent in using the following systems:
HR Information Systems (HRIS)
• Maintaining colleague records
• Producing standard and ad hoc reports
Learning Management Systems (LMS)
• Recording training activity
• Monitoring compliance and mandatory learning
Microsoft 365
• Outlook
• Excel (data handling, reporting, trackers)
• Word (contracts, letters and HR documentation)
• Teams
Skills & Competencies
• Strong organisational and prioritisation skills
• Clear, professional written and verbal communication
• High level of accuracy and attention to detail
• Customer focused and solution oriented approach
• Ability to work within defined procedures and escalate issues appropriately
• Professional integrity and discretion