The Company:
An entrepreneurial and growing specialty firm in insurance and reinsurance.
The Role:
The HR Coordinator will provide proactive administration and coordination support across the full employee lifecycle for a small, international Insurance business.
The HR Coordinator will report to the HR Officer and working closely with the wider HR Team, the role helps ensure HR activity is well organised, accurate, compliant and delivered with a positive employee experience.
The HR Coordinator will act as a first point of contact for day-to-day HR queries, responding to routine questions and escalating matters where appropriate.
The HR Coordinator will monitor and maintain the HR inbox, trackers and shared HR records to support timely follow-up and strong team coordination. Prepare standard HR documentation, including employment letters, contract variation letters, references and leaver documentation.
The HR Coordinator will maintain accurate employee records, organisation charts and HR files, ensuring confidentiality and appropriate document control.
The HR Coordinator will coordinate recruitment administration, including interview scheduling, candidate communications and recruitment tracking. Prepare offer letters, contracts and new starter paperwork. Coordinate pre-employment checks, background screening and right-to-work documentation.
The HR Coordinator will support the monthly payroll process, liaise with payroll and benefits providers as required, under the guidance of the HR Officer and wider HR team.
The HR Coordinator will coordinate HR-led learning activity, mandatory training and course administration and assist with employee engagement, wellbeing and culture initiatives.
Maintain process trackers and ensure follow-up actions are logged and progressed. Escalate employee relations issues promptly to the HR Officer or relevant HR team member.
The HR Coordinator will maintain HR systems and employee databases, ensuring records are accurate, complete and up to date.
The HR Coordinator will provide coordination support for HR projects, process improvements and team priorities.
The Candidate
1-2 years previous experience in a HR administrative or junior HR Operations role. Will also consider someone who has worked in another area of Insurance / Business Administration would who would be keen to move into HR as a career.
Experience working with confidential information and maintaining accurate records.
Comfortable supporting multiple priorities, stakeholders and deadlines in a small team environment.
Experience with HR systems, payroll, benefits or recruitment administration would be advantageous.
Good working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
An interest in HR best practice, employment processes and developing within the HR profession