Job Title: GFA Administrator
Location: HM Naval Base, Portsmouth (HMNBP)
Service Area: Service Delivery
Hours of Work: 37 Per week
Contract Type: Permanent
Salary: up to £28,000
What you will be doing:
As the GFA (Government Furnished Asset) Administrator you will play a vital role in ensuring the end-to-end control, governance and assurance of all assets provided by government or defence customers under contractual obligations.
This position ensures GFA’s are fully recorded, safeguarded, tracked and managed throughout their lifecycle. The role is essential in mitigating risk, preventing asset loss, and ensuring compliance with all customer, contractual and organisational expectations relating to the receipt, storage maintenance, transfer and return of government furnished assets.
- Maintaining full compliance with all contractual and regulatory obligations
- Providing comprehensive administrative support to the GFA function, including responding to enquires and extracting accurate data from asset management systems
- Support the maintenance of structured, accurate and auditable documentation, including; Certification of conformance, Certificate of disposal and maintenance records
- Engage with teams and stakeholders to ensure timely compliance with asset life cycles and availability standards
- Maintain high quality inventory data to support transparency, reporting, and operational effectiveness
- Support internal and external audits through accurate, complete, and well-organised records
- Conduct regular stocktakes and generate clear reports for management, highlighting risks, variances and areas for improvements
- Consult effectively with operational leads, engineering teams, procurement, programme management, subcontractors, amongst others to support all GFA related activity
What you will bring:
- Previous experience within a similar administrative role and similar environment
- Experience maintaining accurate records and processing documentation
- Experience with Asset Management System would be an advantage
- Experience reviewing, interpreting or working with procedures, regulations, contracts or agreements
- Proficiency in Microsoft office suite, particularly Excel
- Procurement awareness
About you:
- Due to the nature of this role, you will have a strong attention to detail with the ability to work with complex information accurately
- Excellent communication and collaboration skills, supported by proven experience engaging and influencing stakeholders and customers at all levels. You will be able to build credibility quickly, develop strong working relationships, and work effectively across teams
You’ll get:
- 25 days holiday plus bank holidays
- Holiday purchase scheme, following successful completion of probation period
- Early finish on a Friday
- Discretionary company bonus scheme
- Enhanced pension scheme – employee contribution 4% and company contribution 6%, or you can increase your contribution to 6% and company contribution will increase to 10%
- Life assurance x 4 (subject to scheme T&C’s)
- Access to our internal benefits and discounts programme for all colleagues
- Cycle to work scheme
- Group income protection
- Flexible parental benefits (if applicable)
- Free parking onsite
- Access to our Internal employee assistance network, giving you the opportunity to reach the heights of success within your new position.
- Continued professional career development
- Kudos reward opportunities (internal achievements scheme)
- Occupational Health & Wellbeing Services
- Discount off entry into the Historic Dockyard
Application process:
Applications are urged to apply prior to the advertising closing date of 3rd August 2026.
Background checks & security
Please note that due to the nature of the site we are based on and the work carried out, once offered we carry out a number of pre-employment checks which include UKSV clearance applications – you will need to be eligible for this and willing to go through the process. For more information, please speak with the Talent & Recruitment team.
About us:
At KBS Maritime, we're not just another company – we're an exciting and dynamic joint venture between industry leaders BAE Systems and KBR. Our team is dedicated to providing Asset Management, Infrastructure Management, Energy Solutions and Alongside Services at His Majesty's Naval Base Portsmouth (HMNBP), the beating heart of the Royal Navy.
With almost two-thirds of the Royal Navy's surface ships stationed at HMNBP, working with KBS Maritime means being at the forefront of innovation and progress. We operate in a unique and fascinating environment, with a mix of historic dockyards and cutting-edge infrastructure that's unlike any other.
By delivering state of the art solutions to the Royal Navy, KBS Maritime offers the chance to work on projects that make a real difference to the safety, security, and sustainability of the UK's National Defence and Security. But it's not just about the work – at KBS Maritime, we believe in the value of our people. We have the ethos of a small business, which means we value and empower our team members to succeed.
KBS Maritime is committed to building a diverse workforce and fostering an inclusive workplace. We welcome applications from individuals of every social or cultural background, age, gender, ability, sexual orientation, and belief.
We will make reasonable adjustments to the recruitment process to accommodate any disability. In the first instance, if you require this job advert in an alternative format, or require any assistance, please contact recruitment@kbsmaritime.com