Role: Office Coordinator
Salary: £25,000 - £31,000
Location: Bristol HQ - 5 days per week on site
Amdaris, an Insight company, is a scaling, forward-thinking software development business with a stylish head office based in the heart of Bristol. As the business continues to grow, we are looking for an Office Coordinator who can help create a welcoming, well-run and engaging office environment for our people, clients, suppliers and visitors.
Purpose
The Office Coordinator will play a central role in ensuring the Bristol office is welcoming, organised, safe, well-presented and fit for purpose. Acting as one of the first points of contact for visitors, employees, suppliers and external partners, this person will help create a professional and positive impression of Amdaris while supporting the smooth running of day-to-day office operations.
The successful candidate will be proactive, highly organised and comfortable working independently. They will take ownership of the office environment, ensuring it remains tidy, engaging and well-stocked, while also supporting events, office culture, facilities coordination, health and safety activity, and future larger-scale projects.
This role would suit someone who genuinely cares about people’s experience at work, enjoys bringing positive energy to a space, and is confident coordinating tasks, suppliers and stakeholders with minimal supervision.
Key Accountabilities
- Create a welcoming, professional and positive experience for employees, clients and visitors, acting as a key ambassador for the Bristol office.
- Ensure the office environment remains organised, tidy, well-stocked and fit for purpose, maintaining high standards across all shared spaces.
- Coordinate office facilities, including suppliers, contractors, maintenance, cleaning, waste management and health & safety requirements.
- Manage office supplies, refreshments, snacks and catering, continuously enhancing the employee and visitor experience.
- Support onboarding activities for new employees, including office orientation, access arrangements and welcome packs
- Organise and coordinate internal events, team activities, client visits and office engagement initiatives that support company culture.
- Build strong relationships with internal stakeholders and external partners to ensure the smooth running of office operations.
- Take ownership of day-to-day office management while supporting larger workplace, culture and facilities projects as the business grows.
Experience Required
- Previous experience in an Office Coordinator, Office Administrator, Workplace Experience, Facilities, Hospitality or similar role.
- Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously.
- Excellent interpersonal and communication skills, with a genuine passion for delivering exceptional customer and employee experiences.
- Proactive and self-sufficient, with the ability to work independently and take ownership of tasks and projects.
- Experience coordinating suppliers, contractors, events or workplace activities.
- High attention to detail and pride in maintaining a professional, welcoming and engaging office environment.
- Strong stakeholder management skills and the ability to collaborate effectively across multiple departments.
- Proficient in Microsoft Office applications.
- Positive, energetic and personable, with a "can-do" attitude and a desire to contribute to company culture and employee engagement
Benefits
- Private medical cover
- Work‑from‑anywhere (EMEA) & hybrid working
- Dog‑friendly Bristol office
- Beer on tap & monthly socials
- Cycle‑to‑work, electric car scheme, gym discounts
- Health & wellbeing app
- Social & charitable events