The SHEQ and Security Coordinator provides administrative and operational coordination across the security vetting, SHEQ and supply chain activities.
The position plays a key role in maintaining security administration and security vetting processes compliance, business management systems and in particular updating and maintaining elements of our supplier on-boarding activities.
What you'll be doing
- Responsibility for the administration of security vetting and clearance processes in accordance with business and customer requirements.
- Maintain accurate security vetting records, renewal dates and supporting evidence, ensuring information is controlled and kept up to date.
- Liaise with employees, managers, customers and vetting authorities to support applications, renewals and queries.
- Responsibility for maintaining the approved supplier list through the population of our on-line portal.
- Take responsibility for ensuring all new suppliers are successfully onboarded and that all pre-qualification activities are completed. Liaising directly with suppliers and escalating any issues, concerns or non-conformities as necessary.
- Liaise and support both internal stakeholders and external suppliers throughout the supplier onboarding process, ensuring that all pre-qualification documentation submitted is accurate, complete and maintained as current and in-date.
- Monitor the approved supplier list to ensure all documentation remains current and liaise with suppliers where needed to achieve this.
- Support the SHEQ Department with the initial data capture, system input and management of the organisations assets including issuing and return to individuals and/or projects.
- Provide data input and administrative support for the Business Management System on line portal including, reviewing of document expiry dates, liaising with document action owners, uploading documents, adding and removing contacts and employees.
- Provide support to the existing team with the maintenance of SQEP records, including training records, audits, inspections and risk assessments, working in conjunction with the SHEQ Department.
- Support the SHEQ Department with the tracking of remedial actions identified during Inspections and incidents to ensure they are completed within agreed timescales.
What we're looking for
Knowledge and Experience
- Experience of security administration, security vetting or clearance processes is desirable.
- Experience of supply chain administration and supplier onboarding is desirable.
- Previous experience coordinating business support functions across multiple departments or stakeholders.
- Experience supporting compliance, business management systems, SHEQ processes or regulated administrative activities.
- Understanding of SHEQ management systems, procurement processes and supplier management activities is advantageous.
- Experience working within regulated, compliance-driven or customer-controlled environments is advantageous.
Skills and Competencies
- Excellent communication and interpersonal skills.
- Ability to handle sensitive, confidential and compliance-related information with appropriate care and accuracy.
- Strong organisational and time management abilities.
- Ability to manage multiple priorities and deadlines.
- High level of attention to detail and accuracy.
- Professional and customer-focused approach.
- Strong IT skills including Microsoft Word, Excel, Outlook.
- Ability to work independently and collaboratively across departments.
Qualifications
- GCSE or equivalent qualifications in English and Mathematics.
- Competent IT and administration skills.
- Business Administration qualification or equivalent experience.
Why join KSG?
- Flexible start and finish times around core hours.
- 25 days' annual leave plus bank holidays.
- Buy up to 5 additional days' holiday.
- Salary sacrifice pension scheme.
- Long service holiday awards.
- Employee referral scheme.