Part-Time Executive Assistant & Office Manager
London | Office-Based | Part-Time
Are you a highly organised, proactive, and polished support professional looking for a varied role within a fast-growing and innovative business? Do you have a genuine interest in Ai?
Working for an innovative AI company transforming how organisations work with information and make decisions.
We are seeking a Part-Time Executive Assistant & Office Manager to join this fast growth Ai business, to become the backbone of a busy London office, ensuring everything runs seamlessly while providing dedicated support to two senior executives. This is a fantastic opportunity for someone who enjoys balancing operational responsibilities with high-level executive support in a dynamic and collaborative environment.
The Role
This is a broad and varied position, combining office management, event coordination, and executive support. You will be responsible for creating an exceptional office experience for employees and visitors while managing a range of EA duties for senior leadership.
Key Responsibilities
Office Management
- Oversee the day-to-day running of the London office.
- Manage relationships with vendors, suppliers, and service providers.
- Liaise with building management regarding facilities and office requirements.
- Coordinate meeting room bookings, set-up, and hospitality arrangements.
- Organise office events, team socials, and company gatherings.
- Plan and coordinate team offsites, including venue sourcing and logistics.
- Support the planning and execution of a forthcoming office move.
- Ensure the office environment is well-maintained, organised, and fully operational.
Executive Assistant Support
- Provide dedicated support to the VP of Sales and Head of AI Strategy.
- Manage complex and ever-changing diaries across multiple time zones.
- Coordinate global travel arrangements, including flights, accommodation, and itineraries.
- Manage and prioritise inboxes, ensuring timely responses and follow-up actions.
- Prepare meeting agendas, presentations, and supporting documentation.
- Attend and minute weekly leadership meetings, tracking actions and deadlines.
- Coordinate meetings with internal and external stakeholders.
- Act as a key point of contact between the London, San Francisco, and New York offices.
About You
- Previous experience as an Executive Assistant, Office Manager, Team Assistant, or similar support professional.
- Strong experience managing busy diaries and international travel.
- Exceptional organisational skills with excellent attention to detail.
- Confident working with senior stakeholders.
- A proactive, solutions-focused approach and the ability to anticipate needs.
- Excellent written and verbal communication skills.
- Comfortable working in a fast-paced, high-growth environment.
- Strong Microsoft Office and/or Google Workspace skills.
What's on Offer?
- A varied and autonomous role with significant responsibility.
- Exposure to senior leadership and business operations.
- A collaborative and innovative working environment.
- The opportunity to play a key role within a rapidly growing business at an exciting stage of its journey.
Location: London, Office-Based
Hours: Part-Time