Legal Secretary/Administrator
Location: Marlborough, Wiltshire
Salary: £25,000–£32,000
Our client is a prestigious specialist law firm based in Marlborough, known for its high standards, client-focused service and collaborative working environment. They are now seeking a capable and organised Administrator to support the smooth day-to-day running of the office and provide both administrative and legal secretarial support to the legal team
.
Key Requiremen
ts
Education & Experie
- nceMinimum GCSE English and Mathematics (or equivale
- nt)Previous experience in office administration or legal secretarial support, ideally within a law firm or professional services environm
ent
Skills & Attrib
- utesStrong organisational skills with the ability to multi-task and manage time effecti
- velyHigh attention to detail, strong proofreading skills and accurate document produc
- tionConfident using Microsoft Office, digital dictation and able to learn new systems quickly, including case or practice management soft
- wareProfessional, discreet, and approachable with strong communication sk
- illsWorks well under pressure and adapts to changing priori
- tiesPositive, proactive, and a team pl
ayer
Role & Responsibil
ities
General Office S
- upportAnswer calls, manage shared inboxes, schedule meetings and maintain office cal
- endarsFile, scan, copy and prepare routine documents, letters and correspo
- ndenceMonitor supplies and liaise with service pro
viders
Legal Secretarial
- SupportProvide day-to-day secretarial support to fee earners, including diary management, appointments, meetings and key de
- adlinesPrepare, format, proofread and amend correspondence, forms and legal documents, including work from templates or digital di
- ctationProduce document bundles and client packs, arrange signatures and ensure papers are filed and circulated co
- rrectlyLiaise professionally with clients, counsel, courts and other third parties, taking accurate messages and progressing routine
- queriesAssist with time recording, billing, expenses and other matter-related adminis
tration
File & Data Ma
- nagementOpen, maintain and close client files and keep the Practice Management System up
- to dateMaintain accurate, GDPR-compliant records and complete conflict, identification and file-opening checks as
required
Team & Clien
- t SupportProvide flexible administrative cover across the team during busy periods and colleagu
- e absenceGreet clients, prepare meeting rooms and assist with office ho
spitality
Conduct &
- ComplianceHandle all client information and documentation with strict confi
- dentialityUphold the firm’s professional standards and follow internal