Facilities Associate

Company Profile

CBRE Global Workplace Solutions (GWS) is a leading facilities management provider, delivering integrated workplace solutions that support clients across a wide range of sectors.

Job Title: Facilities Workplace Assistant

Role Summary:

To assist in delivering mailroom services and facilities duties to The AA.
Sorting all externally delivered mail including Royal Mail and courier deliveries
Delivering and collecting mail to and from departments on site
Scanning mail and sending to departments
Keeping records of all incoming and outgoing mail for audit purposes
Operating post room equipment including scales and franking machines, and reporting faults as necessary
Managing contractors and subcontractors
Ordering and distributing stationery to site as required
Collecting and safely storing confidential waste on site
Completing reactive porter duties on site
Assisting the Management Team with ad hoc requests
Ensuring the provision of a safe and healthy working environment and compliance with all Company policies and procedures, as well as client site policies, procedures and working arrangements
Building good relationships with key stakeholders and clients for The AA
Assisting with Front of House operations and any cover requirements
Utilising CBRE systems for logging jobs via the CAFM system and ensuring Health & Safety compliance

Experience Required:

Experience within a facilities, workplace, mailroom, porter, customer service or similar support environment
Ability to manage mailroom processes accurately and maintain audit records
Strong organisational and communication skills
Ability to build effective relationships with stakeholders and clients
Awareness of Health & Safety requirements within a workplace environment
Ability to work independently and support wider facilities operations