HR Assistant

Introduction

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

The Role:

The HR Assistant role will provide Operational and administrative support for the HR function of our Saab Seaeye Business Unit. The role requires high levels of discretion and attention to detail.

Key Responsibilities:

Recruitment and Onboarding

Supporting the recruitment team with offers of employment and contracts through to the onboarding and induction programs. Supporting Managers through the process and taking lead to feed back to the recruitment team.

Prepare contracts of employment for all new starters and internal transfers

Responsible for the new starter process and inductions, ensuring all necessary paperwork is returned and accurately completed

Support pre-employment checks, right to work, including BPSS and higher-level security clearances where applicable

Liaise with hiring managers and security teams to ensure timely and compliant onboarding

Payroll and Benefits support

Ensure that accurate and timely data is prepared for payroll each month, taking responsibility for all aspects of the data e.g. overtime, personal detail changes etc

Responsible for all benefits administration including starters and leavers for Private medical cover, dental, salary sacrifice etc

Employee relations, in conjunction with the HR team

Provide guidance and advice to Managers dealing with any potential grievances or disciplinaries and keep the Snr HRBP informed of more complex issues

Support formal steps in the process where HR is required

Support absence management conversations where required

Wellbeing and employee engagement

Championing wellbeing, engagement and collaboration will be core to this role. Take part in campus initiatives in driving wellbeing and engagement for all staff

Support the Snr HRBP in reviewing staff survey feedback and suggest actions to improve certain areas.

HR Operations and Administration

Deliver all day-to-day HR Operations and administration across the employee lifecycle

Manage and maintain accurate employee data, including new starters, changes, leavers, induction, probation and annual leave

Maintain personnel files, ensuring they are well organised and up to date

Take responsibility for the quality and accuracy of data on the HR systems

Support all HR systems users, giving guidance as and when required

Maintain confidentiality of data and departmental security at all times

Responsible for booking all internal/external training courses, ensuring all completed training courses are entered into Workday

Ensure all mandatory training is monitored, updated and delivered on time and all records are updated and maintained accurately and efficiently

To undertake other tasks as and when required.

Skills and Qualifications:

Required:

Experience of working within a fast-paced HR environment, ideally manufacturing or retail

Experience of delivering a broad range of HR advice

Understanding of end-to-end HR processes and procedures

Ability to identify and resolve standard HR problems or issues and take necessary actions to prevent them from developing

Good knowledge of HR processes and employment practices

Ability to advise and support managers confidently and pragmatically

Empathy and sound judgement when handling sensitive or complex people matters

Proven ability to plan and prioritise a busy workload and meet agreed targets/deadlines

Excellent attention to detail

Professional, reliable and self-sufficient

Friendly, approachable with a can-do attitude

Desirable:

CIPD Level 5 qualification or similar qualification / experience

Experience using Workday or other HR systems and data analysis tools

Knowledge of HR regulations, law and best practice

Experience implementing new initiatives and change to support organisational growth

Experience handling sensitive employee relations matters

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview