Administration and Finance Coordinator

Administration and Finance Coordinator

Location: Midlands Child and Family Therapy Centre, Aslockton, Nottinghamshire 
Hours: Full time, 8.30am – 4.30pm
Salary: Salary £25,760 – £28,500 FTE depending on experience 
Location: Office based

At Children's Sensory Therapy Ltd, we are a growing, values-led organisation committed to delivering high-quality, evidence-informed support to children, young people and families. We pride ourselves on being a company with a heart – balancing compassion, quality and meaningful outcomes with sustainable growth.

We have an exciting opportunity for an Administration and Finance Coordinator to join our supportive, friendly and caring team at our lovely clinic in Aslockton.

This unique role combines hands-on administration, finance and office management responsibilities, helping to ensure the smooth and efficient running of our clinic and wider organisation. We are looking for someone who is organised, proactive and warm, with excellent attention to detail and a passion for helping things run smoothly behind the scenes.

This is an exciting opportunity to become an important part of a growing organisation where no two days are the same.

If you thrive in a dynamic team environment and enjoy variety, we would love to hear from you.

The Role

You will provide administrative, operational and finance support across the organisation, helping maintain efficient systems and processes and supporting the wider team in delivering excellent services to children and families.

You will be involved in a range of activities including:

Administration and Operational Support

Providing day-to-day administrative support across the organisation
Managing diaries, meetings and appointments
Supporting room bookings and clinic organisation
Monitoring and responding to emails and communications
Maintaining accurate records, databases and filing systems
Assisting with policies, procedures and organisational documentation
Supporting wider business projects and service development activities
Coordinating actions and following up tasks to ensure work progresses smoothly
Finance Responsibilities

Supporting financial administration processes including invoicing and payment monitoring
Preparing and issuing quotations for therapy services, assessments, training and bespoke packages
Raising invoices accurately and within agreed timescales
Tracking payments and supporting debtor management processes
Supporting payroll administration and expense processes
Preparing financial summaries and reports
Liaising with accountants and external providers where required
Maintaining accurate and confidential financial records
Preparing quotes
Managing billing processes
Tracking budgets or financial data
Liaising with departments or suppliers
Office and Clinic Support

Supporting the day-to-day running of our busy clinic environment
Ensuring office systems and processes run efficiently
Supporting stock management and ordering of supplies
Liaising with contractors and external services when required
Supporting a welcoming and organised environment for children, families and staff
About You

We are looking for someone who:

Is warm, friendly and approachable
Has excellent organisational skills
Is highly reliable and able to manage competing priorities
Has strong attention to detail
Is proactive and able to use initiative
Enjoys problem solving
Has excellent written and verbal communication skills
Works well both independently and as part of a team
Is comfortable handling confidential information
Takes pride in delivering high-quality work
Essential Skills and Experience

Previous experience within administration, office coordination or finance support roles
Strong IT skills including Microsoft Office (Word, Excel, Outlook and Teams)
Excellent organisational and time management skills
Strong written and verbal communication skills
Experience managing multiple tasks and priorities
Desirable Skills and Experience

Experience using systems such as Xero or practice management software
Experience working within healthcare, education or therapy services
Knowledge or understanding of SEND and neurodivergent children and young people
Bookkeeping skills, knowledge and experience 
What We Offer

A supportive and friendly team environment
Flexible working arrangements
Opportunities for development and growth
The opportunity to contribute to meaningful work that makes a difference to children and families
A company culture rooted in compassion, quality and values
If you are looking for a varied role where you can make a genuine contribution within a growing organisation and enjoy being part of a team that truly cares, we would love to hear from you.
Interviews will take place wc 27th July 2026