Facilities Assistant

Facilities Assistant
Facilities & Front of House, Oxford
Position details
Main information
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Closing date:28/08/2026
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Term type:Permanent
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Working hours:37.5
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Business Unit:Facilities & Front of House
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Location:Oxford
The Role
Ensure day to day management of all Facilities requirements are met. To assist on storage, maintenance and archiving of deeds/wills and probate files, using a computerised database system. To assist the Facilities Supervisor with H&S requirements including new starter inductions and maintenance of records. Cover and support will be required at certain times in our other offices.
Key Responsibilities
* Scanning, archiving, and updating wills/ deeds, files etc.
* Cover mail room duties daily.
* Provide support to all internal RWK Goodman clients regarding stationery and other miscellaneous requests as and when required
* Providing reprographics support for all departments on request
* Ordering of stationery, lighting, cash & carry consumables
* Investigate and respond accordingly to any reports of breakdowns or faults. Contacting & arranging maintenance/repair of services where required. Escalating as necessary.
* Oversee cleaning standards, advise Facilities Supervisor if any issues
* Assist the Facilities Supervisor in the procurement of consumables, non-consumable and general services for all RWK Goodman offices
* Assist in the execution of office moves within agreed timeframes and as directed.
* Manage storeroom, control of rubbish/recycling and kitchen standards
* Complete H&S inductions for new members of staff ensuring accurate records are kept, supported by facilities team
* Travel to other offices to cover as required to undertake related tasks.
Skills, Experience, and Attributes
* Minimum of 5 GCSEs A-C (Including English and Maths)
* Working knowledge of Microsoft packages including Word and Excel
* Previous experience within a customer service role or office environment
* Previous experience within a legal environment is desirable
* Previous experience of both Archiving and post servicing.
* Excellent organisation capability with the ability to effectively prioritise
* Client service focused
About us
At RWK Goodman, you can enjoy a strong legal career, with exceptional client work. And you’ll be supported, every step of the way.
A progressive Top 100 law firm, over 650 colleagues. 36 specialist areas. 3 legal divisions. With offices across the South West, Thames Valley and London.
Committed to collaborative growth and shared success, we’re focused on delivering sustained positive change. Because we want to make a lasting difference to the world around us and achieve our vision of being the firm what clients want to work with and people want to work for.
To find out more about why we are different click here.
Benefits
Some benefits will differ depending on the level of role. Please reach out to the Recruitment team for further clarification.
26.5–31.5 days’ holiday per year
Buying and selling holiday
Healthcare cash plan / private medical insurance
Life assurance
Pension scheme
Cycle to work scheme
Season ticket loan
Discretionary profit and performance-related bonus
Hybrid working
Employee Assistance Programme
Enhanced family leave
Recruitment referral bonus
Group income protection
Salary reviewed regularly
Career Development
We know our people are what sets us apart. That’s why we continue to nurture and develop our colleagues and attract and retain the best talent.
We support colleagues with a robust programme of learning and development opportunities, underpinned by our transparent Career Development Framework (CDF), which shows exactly what you need to achieve to grow your career with us.
From mentoring initiatives, through to personal development programmes and courses, we are proud to offer a suite of opportunities to drive your career and achieve your ambitions.
Inclusive Employer
We’re on a mission to create a dynamic and inclusive culture. And that starts with our recruitment process. If you have a disability, whether visible or not, we want to work with you every step of the way. Because we want to give you the best chance of success when you apply.
If you need any reasonable adjustments to accommodate your disability, such as extra time on written assessments, an accessible interview room or a quiet space before and after the interview, please speak to our Recruitment Team so that we can work together to help bring your best self.
You can find out more about our ED&I initiatives here