People& Culture Admin

Summary of Role:

This role is responsible for providing comprehensive administrative support to the P&C team across all UK locations. Based in Perivale and Ruislip, the role will support the whole People & Culture team.

1. The Primary Duties:

* Administering Contracts and Offer letters for both new starters and individuals’ changing jobs internally

* Supporting line managers in employee relation cases with note-taking and other administrative support

* Administering the return-to-work paperwork for colleagues who have been off sick to ensure that they are paid correctly and on time

* Filing and maintaining both electronic and paper-based employee records

* Production of Management Information for HR Reporting on a regular basis to enable us to monitor our KPIs

* Conducting pre-employment reference checks on time and in full for New Starters

* Monitoring the Annual Leave taken across the business and ensuring that the Leave Portal information is correct

* Supporting colleagues throughout their Employee lifecycle

* Collecting additional Right-to-Work documents as necessary to ensure compliance with UK legislation and maintaining the tracker for work permit visas

* Liaising with Payroll to ensure that employee details are correct

* Managing the HR Inbox to ensure that all queries and issues are resolved or are escalated to the right person

1. The Secondary Duties:

* Provide ad-hoc support on recruitment administration activity when required.

* Support the wider HR team on key projects and change management initiatives.

Essential Experience, Skills and Abilities:

* At least 1 year’s administrative experience in a fast-paced HR team

* Strong knowledge of Microsoft office (Word and Excel)

* Strong written and verbal communication skills

* Proactive and the ability to identify and resolve problems

* Confident liaising with senior managers

* Able to work on their own initiative and in a team

* Able to manage their time well

* Able to be calm, patient and assertive

* Able to adapt to change

* High accuracy levels and attention to detail

* Willingness to learn and grow within the HR team

* Able to act as an ambassador for the HR function and the B&S vision, values and best practice

* A strong team player who is able to adapt quickly to changing priorities