Accounts Payable Coordinator

Welcome To Linaker

For 30 years Linaker has specialised in the creation and maintenance of tailor-made business environments. Having shaped workspaces for a wide range of businesses across the country, Linaker’s heritage lies in our ability to design and regulate unique spaces that truly work.

Linaker was founded upon three core values: trust, reliability and care. We are not just a service provider, rather an essential part of our clients’ architecture and, ultimately, an extension of your business, a part of one team.

About The Role

We are strengthening our Finance team and are looking for a dependable Accounts Payable Coordinator to join our Oxted office. This is a Fixed Term Contract (12 Months) in a hands-on Accounts Payable role in a busy, growing facilities-management business, processing supplier and subcontractor invoices and helping ensure costs are recorded accurately and suppliers are paid correctly and on time.

The role combines traditional Purchase Ledger work with job-level processing in Joblogic. You will work with the Purchase Ledger Team Lead and Manager to manage invoice queues, maintain accurate statuses, resolve routine queries, reconcile supplier statements and support payment runs and month-end.

Our finance processes and systems are developing, so this is also an opportunity to help build a more consistent, efficient and well-controlled Purchase Ledger function.

What You Will Be Responsible For

· Process supplier and subcontractor invoices and credit notes accurately and promptly.

· Enter job-related invoices into Joblogic and the finance system.

· Check invoice details, VAT, jobs, purchase orders, worksheets, coding, approvals and supporting information.

· Update invoice, purchase-order and relevant job statuses so the current position is visible and accurate.

· Monitor shared invoice queues and route documents and queries to the correct owner.

· Respond to routine supplier queries and provide copy invoices, remittances or status updates where appropriate.

· Obtain and reconcile supplier statements and follow up missing invoices, credits and unresolved items.

· Support scheduled and ad-hoc payment-run preparation.

· Maintain query, approval and unentered-invoice trackers and escalate overdue or unusual items.

· Complete month-end processing and evidence by the agreed timetable.

· Follow financial controls

· Support process improvements, workflow automation and implementation of a future finance system.

What we are looking for

· Experience in Purchase Ledger, Accounts Payable, finance administration or another high-volume processing environment.

· Good attention to detail and confidence checking invoices and supporting documentation.

· Comfort using Excel, email, shared folders and finance systems.

· Ability to organise work around daily, payment-run and month-end deadlines.

· Clear and professional communication with suppliers and colleagues.

· A dependable approach: complete work accurately, follow actions through and escalate when something does not look right.

Key Skills

· Experience using Joblogic or a comparable job-management system.

· Experience in facilities management, construction, engineering or outsourced services.

· AAT study or an interest in developing a career in transactional finance.

· Experience with invoice workflow, OCR or shared-inbox tools.

The Package

Competitive starting salary

25 days holiday plus bank holidays.

Modern, comfortable offices

Core Hours: Monday - Friday 8:00am - 17:00pm

Flexibility for hybrid working

Company pension scheme.

Employee assistant programme for wellbeing and support.

***12 months Fixed Term Contract***

Equal Opportunities

Linaker Limited is an equal opportunities employer committed to diversity and inclusion. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.

Interested

This is a compelling opportunity to take ownership of supporting the ongoing development, optimisation, and system related projects in a growing business where your input drives real change and career progression is built into our journey