Executive Assistant to the CEO

Executive Assistant to the CEO
Location: Remote working with regular presence at Skipton, occasional travel to Portugal
Salary: £45,000 - £55,000 per annum, DOE + Benefits!
Contract: Full time, Permanent
Hours: 40 hours – Monday – Friday, flexibility required to align with CEO’s schedule
Benefits: Annual bonus of up to 10%, 25 days holiday plus bank holidays, Workplace pension, Healthcare cash plan, Life assurance (2x salary), Hybrid and flexible working, Occasional UK and Portugal travel
Be the person who keeps everything moving.
Lunara is building something special.
Lunara is building something new in Skipton, a specialised Contract Development and Manufacturing Organisation (CDMO) focused on small-scale medicinal manufacturing.
We're now looking for an exceptional Executive Assistant to become the trusted right hand to our Founder and CEO.
The EA sits at the centre of a fast-growing business, supporting the CEO/ founder who operates across multiple companies, countries and priorities. You’ll be responsible for organising his diary, emails, meetings, ensuring he has everything he needs and driving those around him to provide it. You'll be arranging international travel, managing key projects or overseeing personal and property-related matters.
For the right person, this is a rare opportunity to earn a position of genuine trust, gain exposure to senior decision-making, and play a pivotal role in the growth of an ambitious founder-led business.
About the Role
You'll be responsible for keeping the CEO organised, prepared and focused on the priorities that matter most.
Acting as gatekeeper, organiser, coordinator and problem-solver, you'll ensure that both business and personal commitments run smoothly, often anticipating needs before they arise.
As our Executive Assistant you will be responsible for:
* Managing the CEO's diary, inbox and priorities across UK and Portugal time zones.
* Coordinating meetings, board activities, briefing materials and follow-up actions.
* Acting as a key point of contact for senior stakeholders, advisers, clients and partners.
* Supporting governance processes, project coordination and business administration.
* Planning complex UK and international travel, events and logistics.
* Managing the day-to-day operations of the Skipton office, including suppliers and facilities.
* Tracking projects, deadlines and key business priorities to ensure delivery.
* Providing personal support, including administration, appointments and family logistics.
* Overseeing residential properties in the UK and Portugal, including suppliers, maintenance and household services.
* Anticipating needs, solving problems proactively and ensuring the CEO can focus on strategic priorities.
About You
You'll be a highly organised and proactive Executive Assistant with experience supporting a founder, CEO or senior executive in a fast-paced environment.
You understand that trust, discretion and sound judgement are at the heart of a role like this.
You enjoy taking ownership, solving problems independently and bringing structure to complex situations.
We're particularly interested in people who can demonstrate:
* Proven EA, PA or executive support experience at senior leadership level.
* Outstanding organisational and prioritisation skills.
* Absolute discretion when handling confidential information.
* Strong written and verbal communication skills.
* Confidence working with senior stakeholders and external advisers.
* A proactive, solutions-focused approach with excellent attention to detail.
* Strong Microsoft 365 skills and confidence using modern productivity and AI tools.
* The ability to remain calm, adaptable and effective in a changing environment.
* A full UK driving licence and willingness to travel occasionally.
Experience supporting both business and personal matters, project coordination, office management or property management would be highly advantageous.
Why Join Lunara
This is an opportunity to work closely with an experienced entrepreneur during a significant growth phase of the business.
You'll gain exposure to high-level decision-making, play a key role in shaping how the CEO's office operates, and become an integral part of a company working at the forefront of a rapidly developing sector.
Important Information
This is a position of exceptional trust and responsibility. The successful candidate will support the CEO across both business and personal affairs and will be required to adhere to enhanced confidentiality obligations, including a non-disclosure agreement and thorough referencing process.
If you're someone who thrives behind the scenes, takes pride in making things happen, and enjoys being the trusted partner to a busy founder, we'd love to hear from you.
Click on “APPLY” today