£37,000 - £40,000
Mon- Friday – 7am – 3pm
Feltham
Permanent
About the role
The role holder will be part of the LCS Fleet Team responsible for Fleet Compliance and Administration within the Lampton Business units and its subsidiaries, working in partnership with the Hounslow Council’s. The Fleet Coordinator will ensure Group policies and statute regulations relating to these areas are applied and consistently maintained. This will include regular site visits and Joint meetings with our maintenance providers. Areas of non-compliance are to be reported to the responsible line manager/Senior Management
In return Lampton Group will offer you
23 days holiday allowance, plus bank holidays
We offer annual pay reviews and incremental pay increases’
Free gym membership
Lampton Rewards - discounts and offers from top brands and services
EE rewards - 20% off phone, sim and mobile broadband
Enhanced Maternity and Paternity leave
Pension Scheme
Staff wellbeing services, including access to online GP, occupational health and EAP
Flu Jabs
Eye care vouchers and support towards glasses
Cycle to work scheme
Electric Car salary sacrifice scheme
Key Responsibilities: -
Fleet Compliance
Ensure all vehicle maintenance records are maintained and readily available for audit purposes.
Monitor and maintain compliance with Operator Licence requirements.
Assist with vehicle compliance audits and inspections.
Maintain accurate records of PMI inspections, MOTs, LOLER examinations and servicing schedules.
Monitor driver licence checks and CPC qualification requirements.
Support the management of tachograph compliance and infringement reporting.
Vehicle Maintenance
Coordinate vehicle servicing, inspections and repairs with maintenance providers.
Monitor vehicle downtime and availability.
Ensure defects are reported, investigated and repaired within agreed timescales.
Monitor vehicle off road (VOR) reports and escalate concerns where necessary.
Support warranty claims and repair authorisations.
Fleet Administration
Maintain accurate fleet records and databases.
Process purchase orders, invoices and repair authorisations.
Produce fleet performance reports and management information.
Maintain vehicle registration, taxation and insurance records.
Support procurement and vehicle replacement programmes.
Supplier Management
Liaise with maintenance providers, leasing companies and external contractors.
Attend supplier performance meetings.
Monitor supplier service delivery against agreed KPIs.
Escalate service failures and support corrective action plans.
Operational Support
Conduct regular site visits across Lampton locations.
Support vehicle investigations and incident reviews.
Assist with accident management and insurance claims.
Provide advice and guidance to managers and drivers regarding fleet policies and procedures.
Continuous Improvement
Identify opportunities to improve fleet performance and efficiency.
Support implementation of fleet management systems and technology.
Contribute to policy development and compliance initiatives.
Promote best practice across all fleet operations
Person Specification: -
Essential Experience
Minimum two years' experience working within fleet management, transport operations, vehicle maintenance or a similar environment.
Experience maintaining accurate records and databases.
Experience dealing with vehicle maintenance providers and external suppliers.
Experience producing reports and analysing fleet data.
Experience working within compliance-driven environments.
Essential Knowledge
Vehicle maintenance processes and fleet administration.
Operator Licence requirements.
DVSA regulations and roadworthiness requirements.
Driver licence checking procedures.
Health and Safety legislation relating to vehicle operations.
Fleet management systems and telematics.
Essential Skills
Excellent organisational and administrative skills.
Strong attention to detail.
Ability to prioritise workload and meet deadlines.
Effective written and verbal communication skills.
Strong problem-solving and decision-making abilities.
Ability to work independently and as part of a team.
Strong customer service and stakeholder management skills.
Strong knowledge base on microsoft office/excel
Personal Attributes
Professional and approachable manner.
Reliable and dependable.
Highly organised and self-motivated.
Strong sense of ownership and accountability.
Flexible and adaptable to changing business needs.
Commitment to continuous improvement.
Commitment to promoting safety and compliance.
Hold a full UK driving licence
Due to the needs of the business and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.
Diversity, equity and inclusion are at the heart of what we value as an organisation. Lampton Group is an equal opportunities employer and all qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, age, disability or any other status protected by law. Our recruitment team are happy to support with any reasonable adjustments that are needed within the recruitment process
Salary description
£37000.00 - £40000.00 per year