A varied, people-focused administration role supporting senior teams across Yorkshire. Initially, for 6 months, with potential to become permanent but this can’t be guaranteed.
This is a key role supporting the (team) Partners and wider team, providing an efficient and responsive level of support. The role will be responsible for complex diary management, travel arrangements, meeting preparation, production of documents, contracts, invoices and compliance items, and all other duties as required.
About the opportunity
* Supporting the Team Coordinator where necessary
* Administrative support to the Partners and the wider team
* Assisting with the onboarding of new team members, including completion of service line inductions and updating distribution lists
* Assisting with the arrangements of complex travel requirements, preparing detailed travel itineraries and arranging visas
* Assisting with diary management – proactively organising internal and external meetings, ensuring timely and accurate communication to all
* Document preparation, formatting and QA, including presentations, reports, project profiles, CV’s and BIDs under £100k
* Support the Team Coordinator with ensuring the completion of service reviews, mandatory training, timesheets and financial tasks/setting ready for invoicing within a timely manner
* Supporting with the administration of external and internal Teams’ sites – including monitoring usage, managing members, folders, documents, links, planners and providing best practice guidance
* Point of contact for system enquires
* Providing training to the Partners and wider team with regards to business systems and processes
* Assisting the team with finance support, which includes setting invoices ready / moving milestones (opportunities and contracts)
* Liaising with the finance admin team where necessary with regards to invoices and assisting with enquiries
* Organising events for service and sector growth and related activities
* Organising internal activities and team socials
* Supporting other administrators where necessary and providing holiday cover
What you’ll bring
The ideal candidate will demonstrate a positive proactive approach and will be committed to delivering internal and external customer service excellence.
* Previous experience in an administrative role
* High level of IT competency, MS PowerPoint (Graphics), Excel, Outlook and word.
* Ability to use initiative and inject new ideas when preparing presentations.
* Able to think pro-actively and logically when arranging travel or diary management, considering the bigger logistical requirements.
* Proactive, adaptable to quick / last minute changes in diary, flexible, persistent and focused.
* Able to stay professional and calm under pressure.
* High attention to detail and strong organisational skills.
* Must maintain a high level of discretion and confidentiality at all times.
* Committed team player with a ‘can do’ attitude.
* Minimum GCSE and A’ level qualifications.
Why apply?
* Join a global, employee-owned business with a collaborative culture.
* Enjoy hybrid and flexible working arrangements.
* Work in a varied role where no two days are the same.
* Support senior stakeholders while building strong relationships across the region.
* Be part of a team that values wellbeing, family-friendly policies and practical support.
Hours: 9am – 5.30pm
Ready to apply?
If you’re a confident administrator who enjoys variety, teamwork and making a real difference behind the scenes, we’d love to hear from you.
Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy
Only candidates who are shortlisted will be contacted for this particular role and if you have not heard from us within 7 days, please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in
Salary description
£26000.00 - £26000.00 per year