Project Administrator

The Role
We are seeking an organized, fast-paced, and highly collaborative Project Administrator to join our established minor works team to cover a maternity leave assignment. This contract role sits at the operational heart of the division, supporting a diverse pipeline of commercial minor works, small projects, and building fabric refurbishments from inception through to site completion.
To hit the ground running, proven administrative or coordination experience within the construction, minor works, or interior fit-out sectors is desired.
Key Responsibilities
● Commercial Procurement: Take full ownership of raising, verifying, and tracking project-specific Purchase Orders (POs), ensuring all sub-contractor and vendor costs align with established small works budgets.
● Quotations & Estimates: Coordinate and compile detailed sub-contractor and material quotations, supporting Project Managers to issue accurate client pricing matrices.
● Client Liaison & Anchor: Act as the primary, professional point of contact for corporate clients, managing communication loops, providing project updates, and resolving day-to-day administration queries.
● Maintain project information within our project management systems, ensuring records remain accurate and up to date.
● Document Control & Compliance: Maintain audit-ready project directories, tracking site variations, RAMS, health & safety handbooks, and hand-over certifications.
● Support project close-out by compiling completion documentation, obtaining client sign-off and assisting with project invoicing.
What We Are Looking For
● Sector Knowledge: Hands-on experience working as an Administrator, or Contract
Administrator within construction, building maintenance, or minor works environments.
● Financial Competency: Proven capability handling commercial project documentation, specifically purchasing workflows, vendor quotes, and invoice processing.
● Communication Mastery: Exceptional written and verbal interpersonal skills, with the confidence to professionally communicate with corporate clients and cross-functional site crews.
● Technical Literacy: Fully competent in the Microsoft Office Suite (particularly Excel for tracking project expenditure schedules) and experienced using specialized construction management databases or CRM software.
● Exceptional organisational skills, with the ability to manage multiple live projects,
changing priorities and competing deadlines simultaneously.
What’s on Offer?
● A competitive salary package of £32k–£34k.
● Exposure to prominent regional minor works and refurbishment frameworks within a supportive, high-performing corporate culture