Facilities Assistant

FACILITIES ASSISTANT
NORTHAMPTON, GRANGE PARK - NN4
MONDAY TO FRIDAY SHIFTS
08:00-16:30
PAY RATE: £13.30
FULL TRAINING PROVIDED
TEMP TO PERM ROLE!

Omnia Resourcing are proud to be working in partnership with one of the UK's leading logistics and distribution companies based in Northampton, NN4, who are looking for Returns Processor to join their team!

Your responsibilities as Facilities Assistant

Hard Facilities Management
Support the management of all hard FM services, including:
* Electrical systems
* HVAC and air conditioning
* Fire detection and suppression systems
* Building fabric and infrastructure
* Plumbing and drainage
* Mechanical plant and equipment
* Security systems and access control
* Utilities and energy management
* Work placed inspections
Maintenance
* Coordinate Planned Preventative Maintenance (PPM) schedules.
* Ensure reactive maintenance issues are logged, tracked and completed promptly.
* Maintain the facilities maintenance planner and asset register.
* Support statutory inspections and maintain compliance documentation.
* Assist with facilities improvement projects and minor capital works.
* Identify recurring issues and recommend permanent solutions.
Soft Facilities Management
Coordinate the delivery of all soft FM services including:
* Site security (managed by an external security provider)
* Cleaning services (managed by an external cleaning contractor)
* Waste management
* Pest control
* Grounds maintenance (where applicable)
Responsibilities include:
* Act as the primary day-to-day contact for soft FM contractors.
* Monitor contractor performance against agreed service levels.
* Carry out regular inspections of cleaning standards and security performance.
* Raise and follow up corrective actions where standards are not achieved.
* Support investigations into security or facilities-related incidents.
* Ensure contractor attendance and service records are maintained.
Contractor Management
* Coordinate external contractors working on site.
* Issue and manage permits to work.
* Ensure safe systems of work are followed.
* Verify contractor RAMS before work begins.
* Monitor contractor performance against KPIs and SLAs.
* Support contract reviews and identify improvement opportunities.
Compliance
* Support compliance with statutory building inspections.
* Maintain facilities compliance documentation.
* Assist with audits and corrective action plans.
* Support emergency preparedness and business continuity activities.
* Ensure facilities activities comply with company Health & Safety procedures.
Administration
* Raise purchase orders where required.
* Obtain quotations from suppliers.
* Maintain facilities records and documentation.
* Update asset registers.
* Produce weekly and monthly facilities reports.
* Monitor facilities expenditure and identify cost-saving opportunities.
Essential Requirements
* Previous experience within Facilities Management.
* Good understanding of building services and maintenance.
* Experience coordinating contractors.
* Knowledge of Health & Safety legislation.
* Good organisational skills.
* Ability to prioritise workload.
* Competent using Microsoft Office.
Desirable
* Experience within logistics, warehousing or manufacturing.
* IOSH Managing Safely or equivalent.
* Experience using a CMMS or maintenance management system.
* Knowledge of statutory compliance requirements.
* Experience managing cleaning or security contracts.
* Energy management or sustainability experience.
Key Competencies
* Excellent communication skills
* Contractor management
* Organisation and planning
* Attention to detail
* Customer focused
* Problem solving
* Time management
* Ability to work independently
* Team player
* Continuous improvement mindset
Benefits of working for Omnia Resourcing as a Facilities Assistant:

Onsite incentives and prizes for star performers.
Mortgage references.
Career development opportunities.Apply online today !

Call our Northampton branch on (phone number removed) for more information.

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